MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE POPPLETON CENTRE, MAIN STREET, UPPER POPPLETON AT 7.30 PM ON MONDAY 13 MAY 2024
PRESENT:
Councillor David Johnson (Chairman)
Councillor Alan Catterick
Councillor Bill Hall
Councillor Anne Hook
Councillor Richard Robson
Councillor Sue Tomlinson
Two members of the public
Mr James Mackman (Clerk)
In Chairman Neil Lawrence’s absence, the Vice-Chairman, David Johnson, chaired the meeting from the beginning.
ANNUAL MEETING AGENDA
24.087 – TO ELECT A CHAIRMAN FOR THE YEAR
The Councillor agreed to re-appoint Councillor Lawrence as Chairman. Councillor Hall asked for it to be minuted that he had abstained from the vote.
24.088 – TO RECEIVE THE CHAIRMAN’S DECLARATION OF OFFICE
It was agreed that Councillor Lawrence sign his Declaration of Office at a later date.
24.089 – TO RECEIVE APOLOGIES FOR ABSENCE GIVEN IN ADVANCE OF THE MEETING
Apologies for absence were received from Councillors Ian Clark, Neil Lawrence and Sheri Scruton,
24.090 – TO CONSIDER THE APPROVAL OF REASONS GIVEN FOR ABSENCE
The reasons for absence for Councillors Clark, Lawrence and Scruton were approved.
24.091 – ANNUAL APPOINTMENTS – OFFICE – COUNCILLORS
Vice-Chairman – Johnson
Greens Working Group – Lawrence, Hall, Johnson, Scruton
Listed Buildings Working Group – Scruton
Neighbourhood Planning Group – Hook, Tomlinson
One Parish Council for Poppleton Working Party – Johnson, Lawrence
Poppleton Children’s Sports Day – Robson
Poppleton Community Trust Observers – Hall
Poppleton Moat Fields Management Group – Catterick
Poppleton Youth Action Group Representative – Clark
Village Show Working Group – Johnson
Yorkshire Local Councils Associations Representatives – Catterick, Tomlinson
MEETING AGENDA
24.092 – TO RECEIVE DECLARATIONS OF DISCLOSABLE PECUNIARY INTEREST (NOT PREVIOUSLY DECLARED) ON ANY MATTERS OF BUSINESS
None.
24.093 – TO RECEIVE APOLOGIES FOR ABSENCE GIVEN IN ADVANCE OF THE MEETING
See minute 24.089 above.
24.094- TO CONSIDER THE APPROVAL OF REASONS GIVEN FOR ABSENCE
See minute 24.090 above.
24.095 – TO APPROVE THE MINUTES OF THE MEETING HELD ON 8 APRIL 2024
The minutes of the meeting held on 8 April, having been circulated and read, were accepted and signed.
24.096 – TO RECEIVE THE CITY OF YORK COUNCILLOR’S REPORT – FOR INFORMATION ONLY
City Councillor Anne Hook reported that
• The road markings outside the school have been repainted.
• The City Council is investigating the installation of yellow lines at the Dikelands Lane junction with Main Street.
24.097 – PUBLIC PARTICIPATION
A member of the public said that yellow lines are only effective if they are policed.
24.098 – PLANNING APPLICATIONS
(a) The Councillors considered the planning applications received since the April Parish Council meeting as listed below: –
Details of Planning Application – Comments
Ref: 24/00526/FUL – Two-storey side extension with single-storey front projection, front porch canopy extension, and single storey rear extension at 155 Long Ridge Lane, YO26 6HA.
No objections but the Parish Council would like the City Council to take note of the York Civic Trust’s comments.
Ref: 24/00672/FUL – Raising of roofline to create additional storey with 4no. dormers and render to all elevations at Mill Race Bungalow, Main Street, YO26 6JX
No objections
Ref: 24/00754/TPO – Fell 1no. Holly protected by Tree Preservation Order CYC 31 and 1no. Holm Oak (Tree in a Conservation Area) at York House, Hodgson Lane, YO26 6EA.
No objections but the Parish Council would like to see the felled oak replaced.
(b) To note Local Authority Planning Decisions
It was noted that the Local Planning Authority had approved the following applications: –
• Ref: 24/00243/TCA – Re-pollard Beech tree (up to 2m crown reduction) – tree in a conservation area at 2 Beech Grove, YO26 6DS.
• Ref: 24/00245/FUL – Insertion of 2no. windows to ground floor at York House, Hodgson Lane, YO26 6EA
• Ref: 24/00338/TCA – Fell 3no. trees and re-pollard 1no. Willow in rear garden – trees in a conservation area at Lyndhurst, Hodgson Lane, YO26 6DY.
• Ref: 24/00408/FUL – Single-storey rear extension at 19 The Green, YO26 6DF.
24.099 – FINANCE
(a) To receive a financial statement
The Clerk had emailed Councillors a detailed report showing the actual income and expenditure for the year for the period to 13 May 2024. The report reflected the receipts and payments below.
The bank balances on 13 May were: –
Current Account £100.00
Business Money Manager Account £61,260.56
(b) To note accounts for payment (net of VAT);
5 BP YLCA Annual subscription £627.00
6 BP York Landscapes Collingwood car park entrance (1) £3,000.00
7 DD EDF Energy Guild hut electricity – Feb/Mar £10.03
8 BP York Landscapes Collingwood car park entrance (2) £1,680.00
9 BP York Landscapes Collingwood car park entrance (3) £620.00
10 CHG HSBC Bank charges £10.00
11 DD Information Commissioner Annual fee £35.00
12 BP Poppleton Community Trust Room hire – 9 April £28.00
13 BP James Mackman Salary – May £627.66
14 BP HMRC Income tax & Employers NI – May £160.68
15 BP James Mackman Expenses £13.16
(c) To receive a report on income received
City of York Council First half year’s precept £18,000.00
Allotment tenant Allotment rent £38.87
(d) To renew the Parish Council’s insurance with Zurich (year two of a three-year deal)
This was agreed. (Action Clerk)
24.100 – TO CONSIDER MATTERS RELATING TO THE VILLAGE GREENS, ALLOTMENTS AND GUILD HUT
(a) Trees
The Clerk reported that the City Council has agreed to the work scheduled in the tree survey.
(b) Events
No new events were reported.
(c) Maintenance including: –
i. Replacing the pump at the corner of Lime Garth
The Clerk reported having asked the York Civic Trust for a grant and that the Trust had suggested a better way of replacing the pump casing which would help prevent the wood rotting in the future. The Clerk is to ask the Trust for more details and get a revised quotation for the work. (Action Clerk)
ii. Biodiversity and how the Parish Council should be involved
It was agreed to create a working group of Councillors Hall, Robson and Tomlinson to consider the question of the Parish Council’s involvement in “biodiversity”.
iii. Future plans for Chantry Green
In the absence of Councillor Scruton, it was agreed to defer discussion on this subject.
iv. A request from Northern Powergrid for permission to lay a cable in the pavement in front of Model Farm
This subject had been omitted from the agenda. The Councillors agreed that the subject should be on the agenda for the June meeting so that consideration can be given to the request.
v. Damage to the “Selby seat”
Councillor Johnson reported that three of the laths in the back of the seat outside the Methodist Church had come loose. The Clerk, in consultation with the chairman, was authorised to commission the repair. (Action Clerk)
(d) Allotments
The Clerk reported that all the rents in the Main Street allotments have now been paid. There is still a vacant plot in the Beech Grove allotments.
(e) Guild Hut
No news on this subject.
24.101 – TO CONSIDER MATTERS RELATING TO HIGHWAYS, FOOTPATHS, LAMPPOSTS & SIGNS
(a) To consider reports on vandalism
No reports.
(b) Relocation of the Dikelands Lane notice board on the Library railings
The Clerk reported that the notice board is to be relocated in the near future.
(c) The City’s proposed 40mph limit on the A59, Hodgson Lane and Black Dike Lane
The Councillors discussed the City Council’s proposal to extend the 40mph limit on the A59 from Northfield Lane to the Red Lion. At the same time there would be a 40mph speed limit imposed on Hodgson Lane and Black Dike Lane. The Councillors would have preferred a lower speed limit on the two lanes but reluctantly accepted the fact that if the proposal were defeated then the existing 60mph limit in the lanes would stay.
(d) To receive other reports
None.
24.102 – TO CONSIDER COUNCILLOR AND CLERK TRAINING
Details of YLCA courses are circulated to Councillors on a regular basis. It was agreed that none of the forthcoming courses were required.
24.103 TO DISCUSS THE PROGRESS IN CREATING ONE PARISH COUNCIL FOR POPPLETON
No news on this subject.
24.104 – TO RECEIVE COMMITTEES’ REPRESENTATIVES REPORTS
(a) Listed Buildings Working Group
No news on this subject.
(b) Poppleton Community Trust
No news on this subject.
(c) Village Show
Councillor Johnson reported that the potato tubers and carrot seeds had been distributed to the participants in this year’s contests.
(d) YLCA York Branch
No news on this subject.
(e) Youth Club
No news on this subject.
(f) Any other meeting
None.
24.105 – TO RECEIVE A REPORT ON VILLAGE POLICING
Prior to the meeting the Clerk had forwarded the incidents reported to the police for March and April. The reports were noted.
24.106 – TO RECEIVE THE CLERK’S REPORT ON PROGRESS ON THE FOLLOWING:
(a) Drawing up of a tree policy for the Greens (Min. 24.081a)
It was noted that a copy of the proposed tree policy had been sent to the Councillors. In the absence of Councillor Scruton, it was agreed that discussion on this subject should deferred.
(b) The easement for vehicular access to Lyndhurst, Hodgson Lane (Min. 24.081b)
No news on this subject.
(c) The mole problem on Chantry Green (Min. 24.081c)
No news on this subject.
(d) Flooding in the White Horse car park (Min. 24.081d)
It was agreed that the subject of flooding, having been reported to the City Council, should be removed from future agendas.
(e) Collingwood car park entrance repairs (Min. 24.074ci)
It was noted that the entrance has been repaired.
24.107 – TO NOTE CORRESPONDENCE RECEIVED
It was noted that the correspondence received since the April meeting, as listed below, had already been circulated to the Councillors.
(a) CYC – New 40mph limits
(b) CYC – Notice of temporary closure of public bridleway
(c) CYC – Taxi licensing questionnaire
(d) North Yorkshire Police, Fire and Crime Commissioner – Change of name
(e) North Yorkshire Police, Fire and Crime Commissioner – Your Police Service, Your Say – Zoom meeting 17 May
(f) Northern Gas Networks – Lime Garth mains replacement
(g) Open Spaces Society – eZine – April 2024
(h) YLCA – NALC Chief Executive’s Bulletins
(i) YLCA – White Rose Bulletins
(j) Yorkshire Water offering a grant for work in the village. Councillors made number of suggestions which the Clerk will forward to Yorkshire Water
(k) York Wildlife Trust – Network Rail webinar details
(l) Zurich Municipal – Response re insurance
24.108 – TO NOTE FORTHCOMING MEETINGS
Date of Meeting – Meeting – Venue/ Time – Councillors Attending
16 May Poppleton Community Trust Executive Poppleton Centre/ 7.00pm Hall
21 May Poppleton Children’s Sports Day Committee Venue TBA/ 8.00pm Robson
6 Jun YLCA York Branch AGM Dunnington Reading Rooms/ 7.00pm Catterick, Tomlinson
24.109 – TO CONSIDER MINOR MATTERS
None.
24.110 – TO CONSIDER NEW ITEMS FOR THE NEXT AGENDA
Northern Powergrid’s application to lay a cable under the pavement outside Model Farm.
24.111 – TO AGREE THE DATE OF NEXT MEETING
It was agreed that the next meeting be held on Monday 10th June 2024.
There being no other business the Chairman closed the meeting at 9.29pm.
CHAIRMAN …………………………….. DATE……………………….…
James Mackman, Clerk 39 Calder Avenue, Nether Poppleton, York, YO26 6RG
Tel: 01904 399277 – email: upperpoppletonclerk@poppleton-pc.org.uk
The Parish Council’s website can be found at https://poppleton-pc.org.uk/
