MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE POPPLETON CENTRE, MAIN STREET, UPPER POPPLETON AT 7.00 PM ON MONDAY 14 OCTOBER 2024
PRESENT:
Councillor Neil Lawrence (Chairman)
Councillor Bill Hall
Councillor Anne Hook
Councillor David Johnson
Councillor Richard Robson
Councillor Sheri Scruton
Councillor Sue Tomlinson
One member of the public
Mr James Mackman (Clerk)
To receive a presentation from the organisers of the Poppleton Youth Club
Jerry Holland, chairman of the Poppleton Youth Action Group, reported on the current attendances of the Youth Club and that he was concerned that the Club would have to close if attendances didn’t increase.
24.195 – TO RECEIVE DECLARATIONS OF DISCLOSABLE PECUNIARY INTEREST (NOT PREVIOUSLY DECLARED) ON ANY MATTERS OF BUSINESS
None.
24.196 – TO RECEIVE APOLOGIES FOR ABSENCE GIVEN IN ADVANCE OF THE MEETING
Apologies for absence had been received from Councillor Alan Catterick.
24.197- TO CONSIDER THE APPROVAL OF REASONS GIVEN FOR ABSENCE
Councillor Catterick’s reason for absence were approved.
24.198 – TO APPROVE THE MINUTES OF THE MEETING HELD ON 9 SEPTEMBER 2024
The minutes of the meeting held on 9 September, having been circulated and read, were accepted and signed.
24.199 – TO RECEIVE THE CITY OF YORK COUNCILLOR’S REPORT – FOR INFORMATION ONLY
City Councillor Hook reported that following complaints on the Poppleton Parents Facebook page about children being told to get off the bus at the Lord Nelson or else pay another fare, the relevant CYC officer was contacted and he spoke to First Bus.
Drivers should be told that a single fare lasts through the Poppleton loop.
First also said that they are looking to extend the service of the last bus until the end of the Poppleton loop. It is hoped that this might happen with the next timetable change.
24.200 – PUBLIC PARTICIPATION
None.
24.201 – PLANNING APPLICATIONS
(a) The Councillors considered the planning applications received since the September Parish Council meeting as listed below: –
Details of Planning Application
Comments
Ref: 24/01686/TPO – Reduce height by 2.5-3m and spread of crown by 1.5-2m of 1no. Sycamore protected by Tree Preservation Order No.1-1970 at 9 Bankside Close, YO26 6LH.
No objections
Ref: 24/01697/FUL – Two-storey and single-storey rear extension, pitched roof above existing flat roof side projection, and render to all elevations at 14 Fairway Drive, YO26 6HE
No objections
Ref: 24/01728/TCA – Fell 1no. (dead) Hawthorn and 1no. Laburnum – tree in a conservation area at Green Croft, Station Road, YO26 6DA.
No objections but require that the two felled trees are replaced with native species.
(b) To note Local Authority Planning Decisions
It was noted that the Local Planning Authority had approved the following applications: –
• Ref: 20/01460/FUL – Installation of extraction flue and two wall hung air conditioning compressors to rear (retrospective) at the Lord Collingwood, The Green.
• Ref: 24/01266/TPO – Crown reduce 1no. Oak by approximately 2m from the top and 2.5m from the sides – tree protected by Tree Preservation Order 1/1970 at 5 Bankside Close, YO26 6LH.
• Ref: 24/01299/TPO – Crown reduce 1no. Sycamore in rear garden by approx. 2.5m from the top and 2m from the sides – tree protected by TPO 1/1970 at 3 Bankside Close, YO26 6LH.
• Ref: 24/01369/FUL – Single storey side and rear extensions at 44 Station Road, YO26 6PY.
• Ref: 24/01445/FUL – Raising of roofline to create 1no additional storey with dormers to front and rear roofslopes (resubmission) at Mill Race Bungalow Main Street, YO26 6JX
It was noted that the Local Planning Authority had refused the following application: –
• Ref: 24/00415/FUL – Erection of 1no. dwelling following demolition of existing agricultural barn at Agricultural Building East Of Mullingar Farm and north of Low Moor Lane, Hessay, York. Eastings 453164; Northings 453031.
24.202 – TO DISCUSS THE FUTURE OF POPPPLETON YOUTH CLUB
The Councillors noted Jerry Holland’s comments. It was acknowledged that few children are attending the Youth Club this term, that it is not economical and in risk of closure. The Councillors supported opening the Youth Club to Year 6 children.
24.203 – FINANCE
(a) To receive a financial statement
The Clerk had emailed Councillors a detailed report showing the actual income and expenditure for the year for the period to 14 October 2024.
The bank balances on 14 October were: –
Current Account £100.00
Business Money Manager Account £54,719.09
(b) To note accounts for payment (net of VAT);
58 BP PKF Littlejohn External auditor’s fee £210.00
59 DD EDF Guild hut electricity – August £10.41
60 BP Streetmaster (South Wales) Two seats for The Green £1,645.00
61 BP Sleightholm Landscapes Grass cutting per contract £765.00
62 BP Poppleton Community Trust Room hire – 9 September £28.00
63 CHG HSBC Bank charges – Aug/Sep £8.00
64 BP James Mackman Salary – October £627.66
65 BP HMRC Income tax & Employers NI – October £160.68
66 BP James Mackman Expenses including wreath £20 £23.00
(c) To receive a report on income received
City of York Council Second half year’s precept £232.21
HMRC VAT refund £1,176.92
Two seat donors Payment of the two new seats £1,645.00
(d) To agree to release the £100.00 provided in the 2024-25 budget for the Poppleton Luncheon Club
This was agreed.
(e) To agree to release the £2,0000 provided in the 2024-25 budget for the Poppleton Youth Club
This was agreed.
(f) To review the Parish Council’s Financial Regs
It was agreed to defer the review for the time being.
24.204 – TO CONSIDER MATTERS RELATING TO THE VILLAGE GREENS, ALLOTMENTS AND GUILD HUT
(a) Trees/Biodiversity – including consideration of the tree policy for the Greens
i. It was agreed that with Nether Poppleton Councillors now having joined the Biodiversity Working Group it would be better to have a separate Greens Working Group for Upper Poppleton Councillors. The Greens Working Group will continue with the previous members. (Cllrs. Johnson, Scruton, Hall and Lawrence)
ii. It was agreed to take a full page in a future edition of Centrepiece for a report on Biodiversity.
(b) Events None.
(c) Maintenance including: –
i. Replacing the pump at the corner of Lime Garth
It was noted that the pump has now been moved to the Guild hut. It was agreed to obtain quotations for rebuilding the concrete base for the pump. (Action Clerk)
ii. Improving the aesthetics of the hedge in front of the Lord Collingwood car park
The Clerk reported that he yet to contact Phil Baron regarding the hedge and suggestions as to how to eradicate the weeds. (Action Clerk)
iii. Refurbishing the benches/seats
The Clerk is to ask the two newly identified handymen to quote for refurbishing some of the seats.
(Action Clerk)
iv. Purchasing daffodil bulbs
It was agreed to buy 400 daffodil bulbs for planting around trees. (Action Clerk)
(d) Allotments
No reports.
(e) Guild Hut
No news on this subject.
24.205 – TO CONSIDER MATTERS RELATING TO HIGHWAYS, FOOTPATHS, LAMPPOSTS & SIGNS
(a) Reports on vandalism
None.
(b) To receive other reports
None.
24.206 – TO CONSIDER COUNCILLOR AND CLERK TRAINING
Details of YLCA courses are circulated to Councillors on a regular basis. It was agreed that none of the forthcoming courses were required.
24.207 TO DISCUSS THE PROGRESS IN CREATING ONE PARISH COUNCIL FOR POPPLETON
Councillor Lawrence advised that no progress has been made due to the unhelpful and intransigent attitude of CYC officials.
The YLCA has been contacted for additional advice.
24.208 – TO CONSIDER PROBLEMS ASSOCIATED WITH THE ARRANGEMENTS FOR THE REMEMBRANCE SUNDAY SERVICE ON 10 NOVEMBER
The Clerk reported having had trouble in applying for the road closure for the Remembrance Day event but that the application had now been sent to the City Council.
Last year’s contractor, who organised the road closure signs in the village, has yet to respond to a request to conduct the work this year. (Action Clerk)
24.209 – TO RECEIVE COMMITTEES’ REPRESENTATIVES’ REPORTS
(a) Biodiversity Working Group
Councillor Hall reported that a first draft of a Biodiversity report for Centrepiece would be circulated to the Biodiversity Group for comment.
(b) Listed Buildings Working Group
The Listed Buildings Working Group has reported that the presentation at the various venues is being read and greatly appreciated by the public. So far only one email has been received with a further suggestion. The Working Group will collect the documents from the various venues in the coming weeks and contact the Civic Trust again with the City Council to progress the Local Listed properties, venues and sites.
(c) Poppleton Children’s Sports Day
No report.
(d) Poppleton Community Trust
Councillor Hall reported on the Trust meeting held on 19 September. Phase 1 of the proposed development is scheduled to start on 1 December 2024.
(e) VE-Day Celebrations – 8th May 2025
It was reported that the musicians have agreed to perform at the event.
(f) Village Show
It was reported that the Parish Council needs to apply for a raffle licence. (Action Clerk)
(g) YLCA York Branch
No report.
(h) Youth Club
No report other than what is minuted above.
(i) Any other meeting
None.
24.210 – TO RECEIVE A REPORT ON VILLAGE POLICING
Prior to the meeting the Clerk had forwarded a copy of the incidents reported to the police for September. It was noted that there had been only one incident in Upper Poppleton that had been reported to the police.
24.211 – TO RECEIVE THE CLERK’S REPORT ON PROGRESS ON THE FOLLOWING:
(a) The replacement of the “Vanstone” seat in front of the Methodist Chapel (Min. 24.189a)
It was noted that the new seat has now been installed.
(b) The replacement of the “Selby” seat in front of the Methodist Chapel (Min. 24.189b)
It was noted that the new seat has now been installed.
(c) The removal of the Lord Collingwood A-Board (Min. 24.160)
It was noted that there are still two A-boards on the Green in front of the Lord Collingwood. It was resolved that another letter be sent to the licensee asking for one of the A-boards to be removed. (Action Clerk)
(d) The recruitment of a handyman (Min. 24.180(b)iv)
The Clerk reported having had two local handymen say that they would be happy to carry out jobs on behalf of the Parish Council.
24.212 – TO NOTE CORRESPONDENCE RECEIVED
24.212.1 – It was noted that the correspondence received since the September meeting, as listed below, had already been circulated to the Councillors.
(a) Digital York – Digital Digest – quarterly round-up of all the digital connectivity news from York
(b) ET Casting London Ltd – Covid Lockdown Stories – first hand experiences from families during lockdown
(c) Friends of the Earth – Q&A with City Councillors for York Environment Week
(d) Open Spaces Society – eZine – September 2024
(e) YLCA – 20mph limit meeting 3 October
(f) YLCA – Tour of the new YLCA Website
(g) YLCA – Training & Discussion Forum Bulletin 26 September to 3 October
(h) YLCA – Weekly News and Notifications
(i) YLCA – YLCA Law and Governance Bulletin September 2024
(j) YLCA – Yorkshire Regional Training Day – March 2025 – suggestions wanted
(k) York and North Yorkshire Deputy Mayor for Policing, Fire and Crime – Police and Crime Plan and Fire and Rescue Plan consultation
24.212.2 – The Clerk referred to the following items of correspondence received since the September Parish Council meeting
(a) CYC Highways Regulations – Pipe on Green response
(b) Yorkshire Water – Response to rusty pole on the Green
24.213– TO NOTE FORTHCOMING MEETINGS
Date of Meeting – Meeting – Venue/ Time – Councillors Attending
TBA Poppleton Community Trust Executive Poppleton Centre/ 7.00pm Hall
TBA YLCA York Branch Dunnington Reading Rooms/ 7.00pm Catterick, Tomlinson
24.214 – TO CONSIDER MINOR MATTERS
None.
24.215 – TO CONSIDER NEW ITEMS FOR THE NEXT AGENDA
Repainting the village pump near the A59 end of Station Road.
24.216 – TO AGREE THE DATE OF NEXT MEETING
It was agreed that the next meeting be held on Monday 11th November 2024.
There being no other business the Chairman closed the meeting at 9.22pm.
CHAIRMAN …………………………….. DATE……………………….…
James Mackman, Clerk 39 Calder Avenue, Nether Poppleton, York, YO26 6RG
Tel: 01904 399277 – email: upperpoppletonclerk@poppleton-pc.org.uk
The Parish Council’s website can be found at https://poppleton-pc.org.uk/
