NETHER POPPLETON PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE POPPLETON CENTRE, UPPER POPPLETON, AT 7.15 PM ON MONDAY, 15 JULY 2024
PRESENT
Cllr. S P Barry (Chairman), Cllrs. G R M Bates, J A Hook, C J Lamb, E M Jones and A G Walker. Also present were one member of the public and the Clerk, Mr B J W Mackman.
AGENDA
24/183 – TO RECEIVE DECLARATIONS OF DISCLOSABLE PECUNIARY INTEREST (NOT PREVIOUSLY DECLARED) ON ANY MATTERS OF BUSINESS
None.
24/184 – CO-OPTION AND INTRODUCTION OF NEW COUNCILLOR
Andrew Walker was co-opted on to the Parish Council. He was welcomed by the Chairman and gave a few words by way of introduction. The Clerk confirmed that he had given Cllr. Walker an induction course and that Cllr. Walker had signed his Declaration of Office.
24/185 – PUBLIC PARTICIPATION
The donor of the new seat by the War Memorial gave details of the seat and the plaque for the seat.
24/186 – TO RECEIVE APOLOGIES FOR ABSENCE GIVEN IN ADVANCE OF THE MEETING
Apologies for absence had been received from Cllr. R A Harper.
24/187 – TO CONSIDER THE APPROVAL OF REASONS GIVEN FOR ABSENCE
Cllr. Harper’s reason for absence were approved.
24/188 – TO CONFIRM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 17 JUNE 2024
The minutes of the Parish Council meeting held on 17 June 2024, having been circulated prior to the meeting, were approved and signed.
24/189 – TO RECEIVE A REPORT FROM A CITY OF YORK COUNCILLOR
City Cllr. Anne Hook reported that the City Council is introducing a charge for garden waste collections on 5 August 2024. Residents will need to subscribe through the City Council’s website to ensure future collections of garden waste.
24/190 – TO RECEIVE THE CLERK’S REPORT ON PROGRESS ON THE FOLLOWING: –
(a) The rectification of the damage to the riverbank next to Saxe Dane Lodge (Min. 24/162a) – (January 2024)
It was noted that all the willow spiling that had been recommended by the Environment Agency had been destroyed and that there was now no protection of the riverbank. It was agreed that the Environment Agency be advised of this and that their advice of what needs to be done now be requested. (Action Clerk)
(b) Removing the mud from the footpath between Main Street and Riversvale Drive (Min. 24/162b) – (February 2024)
The Clerk reported having asked the City Council’s Public Rights of Way Department to send an officer to inspect the site. The PROW had advised that it was a Housing problem and asked Housing to contact the Parish Council. To date there has been no contact. The Clerk is to chase this up. (Action Clerk)
(c) Restoring sign by the Saxe Dane Lodge fence which shows the direction of the bridle path to Moor Monkton is lying down Min. 24/162c – (May 2024)
The Clerk reported that the sign has not been replaced. The Councillors recommended that thought be given to the Parish Council making its own arrangements to restore the sign. This is to be discussed at the next Parish Council meeting.
(d) A request for a seat by the War Memorial facing the River Ouse. (Min. 24/164h) – (June 2024)
It was noted that the Glasdon seat and the site have been agreed. The Clerk is to ask for a quotation for installing the seat. When the donor has paid in full the Clerk is to order the seat. (Action Clerk)
24/191– FINANCE
(a) Financial Report
The Clerk had circulated a detailed report showing the actual income and expenditure for the year for the period to 15 July 2024. The report reflected the receipts and payments below. The bank balances on 15 July were: –
Current Account £100.00
Business Money Manager Account £8,573.82
National Savings Investment Account £15,667.03
(b) To note accounts for payment (net of VAT);
26 BP Poppleton Community Trust 2024-25 grant – part one £2,000.00
27 BP Poppleton Community Trust 2024-25 grant – part two £3,000.00
28 DD IONOS Website hosting – Apr/May £17.03
29 CHG HSBC Bank charges Jun/July £10.00
30 BP Ryland Horticulture Spiling willows on the riverbank £750.00
31 BP The Tree Fella Felling trees per tree survey £2,190.00
32 BP James Mackman Salary – July £627.66
33 BP HMRC Tax and Employer’s NI – July £160.68
34 BP James Mackman Expenses £3.00
(c) To receive a report on income received
None
(d) To agree to release the £1,950.00 provided in the 2024-25 budget for St Everilda’s church grounds maintenance
This was agreed.
24/192 – PARISH COUNCIL LAND – TO RECEIVE PROGRESS REPORTS AND MAKE APPROPRIATE DECISIONS ON
(a) Grass cutting.
It was noted that the grass has been cut per contract.
(b) The management of Warren Lea
i. It was noted that the chippings from the recent tree felling had been left, as requested, at both ends of the Warren Lea footpath.
ii. It was noted that youths had constructed a BMX track on the lower path.
(c) The management of the Common Land
It was agreed that the contractor be asked to clear away the vegetation from the beck at each side of Riversvale Drive. (Action Clerk)
(d) Allerton Drive garden
No news to report.
(e) The Moat Fields
No news on this subject.
(f) The Cartsheds
No news on this subject.
(g) The Wildlife Area
The Millennium Green group which have taken over responsibility for this area have strimmed paths for public access.
24/193 – TO CONSIDER COUNCILLOR AND CLERK TRAINING
Cllr. Jones is to make enquiries to see if there is to be an update on the new Government’s planning legislation. If there is then Cllr. Jones will attend. (Action Cllr. Jones)
24/194- TO CONSIDER MATTERS RELATING TO HIGHWAYS, FOOTPATHS & LAMPPOSTS
(a) A contract for cleaning the bus shelters
It was noted that the City Council has offered to clean bus shelters on a quarterly basis for a cost of £7. It was agreed that the bus shelter by the Lord Nelson did not need to be on a cleaning contract but to accept the offer for the bus shelter in Millfield Lane. (Action Clerk)
(b) To receive other reports
It was noted that there was a trip hazard opposite Dodsworth Hall. Cllr. Jones had reported this to the City Council.
24/195 – TO DISCUSS THE PROGRESS IN CREATING ONE PARISH COUNCIL FOR POPPLETON
The Chairman said that we are still waiting for a response from the City Council.
24/196– TO RECEIVE REPORTS ON/FROM
(a) Poppleton Community Trust
No report.
(b) Trees Working Group
A report showing suggest sites of where trees could be planted had been sent by the contractors working on the site by the pumping station where 16 trees are to be removed and replaced on a 3:1 basis. The report is to be considered at a future meeting.
(c) Village policing
Prior to the meeting the Clerk had forwarded the incidents reported to the police for June. The report was noted with concern. It was agreed that the police be asked to attend the August Parish Council meeting. (Action Clerk)
(d) YLCA York Branch
No report.
(e) Youth Club
Cllr. Hook said that not many children were attending the youth club at the moment. She hoped that the numbers would increase in the autumn term.
(f) Any other meeting
None.
24/197– TO NOTE CORRESPONDENCE RECEIVED BY THE CLERK
24/197/1 – It was noted that the correspondence received since the June meeting, as listed below, had already been circulated to the Councillors.
(a) CYC – New consultation as part of York’s Bus Service Improvement Plan
(b) Deputy Mayor’s Office – Great Yorkshire Show email
(c) J N Bentley – Request to put small cabin in the not-a-carpark
(d) J N Bentley – Suggested location of trees
(e) Open Spaces Society-eZine – June 2024
(f) Poppleton Community Trust – York Photographic Society Exhibition
(g) Resident – a complaint about overnight parking by the pumping station
(h) YLCA – Note of Joint Annual Meeting to Member Councils and Parish Meetings – 20th July
(i) YLCA – Weekly News and Notifications
24/197/2 – The Clerk referred to the following items of correspondence received since the June Parish Council meeting
(a) Haxby Group – Request to put newsletter on notice boards
(b) J N Bentley – pumping station update
(c) Resident – enquiry about being co-opted
(d) Resident – report of bee orchids on waste land in Great North Way
24/198 – TO NOTE FORTHCOMING MEETINGS
Date of Meeting – Meeting – Venue/ Time – Councillors Attending
20 Jul YLCA Joint Annual Meeting Drax Sports & Social Club/ 2.00pm Jones, Harper
24/199 – TO CONSIDER MINOR MATTERS
Cllr. Jones mentioned the damage to the pavement by the Lord Nelson driveway and is to report this to the City Council. (Action Cllr. Jones)
24/200 – TO CONSIDER NEW ITEMS FOR THE NEXT AGENDA
None.
24/201 – TO AGREE THE DATE OF NEXT MEETING
It was agreed that the next meeting would be held at 7.30pm in the Poppleton Centre on Monday 19 August 2024.
There being no other business the meeting was formally closed at 8.50pm.
Chairman………………….…… Date…………………………..
James Mackman, Clerk 39 Calder Avenue, Nether Poppleton, York, YO26 6RG
Tel: 01904 399277 – email: netherpoppletonclerk@poppleton-pc.org.uk
