MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE POPPLETON CENTRE, UPPER POPPLETON, AT 7.30 PM ON MONDAY, 21 OCTOBER 2024
PRESENT Cllr. S P Barry (Chairman), Cllrs. G R M Bates, R A Harper, J A Hook, E M Jones, C J Lamb and A G Walker. Also present were two members of the public and the Clerk, Mr B J W Mackman.
AGENDA
To receive a presentation from the organisers of the Poppleton Youth Club
Jerry Holland, chairman of the Poppleton Youth Action Group, reported on the current attendances of the Youth Club and that he was concerned that the Club would have to close if attendances didn’t increase. He suggested that Year 6 children could be invited to attend.
24/266 – TO RECEIVE DECLARATIONS OF DISCLOSABLE PECUNIARY INTEREST (NOT PREVIOUSLY DECLARED) ON ANY MATTERS OF BUSINESS
None.
24/267 – PUBLIC PARTICIPATION
None.
24/268 – TO RECEIVE APOLOGIES FOR ABSENCE GIVEN IN ADVANCE OF THE MEETING
All Cllrs. being present there were no apologies.
24/269 – TO CONSIDER THE APPROVAL OF REASONS GIVEN FOR ABSENCE
None.
24/270 – TO CONFIRM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 16 SEPTEMBER 2024
The minutes of the Parish Council meeting held on 16 September 2024, having been circulated prior to the meeting, were approved and signed.
24/271 – TO RECEIVE A REPORT FROM A CITY OF YORK COUNCILLOR
City Councillor Hook reported that following complaints on the Poppleton Parents Facebook page about children being told to get off the bus at the Lord Nelson or else pay another fare, the relevant CYC officer was contacted and he spoke to First Bus.
Drivers should be told that a single fare lasts through the Poppleton loop.
24/272 – TO RECEIVE THE CLERK’S REPORT ON PROGRESS ON THE FOLLOWING: –
(a) The rectification of the damage to the riverbank next to Saxe Dane Lodge (Min. 24/244a) – (January 2024)
Cllr. Bates reported having got details of three fence designs which could be suitable to prevent access to the riverbank. It was agreed that a specification of a potential design of a fence on the curve of the riverbank be drawn up and that contractors should be asked to submit prices for constructing the three designs. (Action Cllr. Bates)
(b) Removing the mud from the footpath between Main Street and Riversvale Drive (Min. 24/244b) – (February 2024)
It was noted that the mud is still present on the footpath. It was agreed that the Clerk would chase the City Council to remedy the situation and Cllr. Harper would ask two local handymen to quote for making the area safe. (Action Clerk and Cllr. Harper)
(c) Restoring sign by the Saxe Dane Lodge fence which shows the direction of the bridle path to Moor Monkton is lying down (Min. 24/190c) – (May 2024)
It was noted that the sign has now been removed. CYC say that it will be replaced when circumstances permit.
(d) A request for a seat by the War Memorial facing the River Ouse. (Min. 24/244d) – (June 2024)
The Clerk reported that he had recently asked Glasdon to give a date for delivering the seat only to find out that they are waiting for parts and cannot give a date at the moment.
24/273 – TO DISCUSS THE FUTURE OF POPPPLETON YOUTH CLUB
The Councillors noted Jerry Holland’s comments. The Councillors supported opening the Youth Club to Year 6 children and agreed to give financial support should the Youth Club continue.
24/274– FINANCE
(a) Financial Report
The Clerk had circulated a detailed report showing the actual income and expenditure for the year for the period to 21 October 2024. The report reflected the receipts and payments below. The bank balances on 21 October were: –
Current Account £100.00
Business Money Manager Account £15,955.63
National Savings Investment Account £15,667.03
(b) To note accounts for payment (net of VAT);
58 BP Sleightholm Landscapes Grass cutting per contract £730.00
59 DD IONOS Website hosting – Sep/Oct £17.03
60 CHG HSBC Bank charges – Aug/Sep £8.00
61 BP Poppleton Community Trust Room hire – 16 September £28.00
62 BP Thorpe Trees Moat Fields work – contra £560.00
63 BP R Davey Contracting Moat Fields work – contra £102.04
64 BP James Mackman Salary – October £627.66
65 BP HMRC Tax and Employer’s NI – October £160.68
66 BP James Mackman Expenses including wreath £20 £23.00
(c) To receive a report on income received
City of York Council Second half year’s precept £13,500.00
Moat Fields Management Group Moat Fields work contra £560.00
HMRC VAT refund £226.02
(d) To agree to release the £100.00 provided in the 2024-25 budget for the Poppleton Luncheon Club
This was agreed.
(e) To agree to release the £2,000 provided in the 2024-25 budget for the Poppleton Youth Club
This was agreed.
24/275 – PARISH COUNCIL LAND – TO RECEIVE PROGRESS REPORTS AND MAKE APPROPRIATE DECISIONS ON
(a) Grass cutting.
No report.
(b) The management of Warren Lea including considering the quotation from The Conservation Volunteers for replacing the edging boards along the footpath through the Lea
The proposition to remove and replace the old and damaged edging boards and the spreading of wood chips along the path was discussed. It was resolved to accept The Conservation Volunteers quotation for the work. (Action Cllr. Jones)
(c) The management of the Common Land including the purchase of daffodil bulbs
It was agreed to purchase 50kg of King Alfred daffodil bulbs. (Action Clerk)
(d) Allerton Drive garden
No report.
(e) The Moat Fields
No report.
(f) The Cartsheds
No report.
(g) The Wildlife Area including to consider a request to place seat in front of the pond
The Clerk reported that the donor had agreed to provide a seat behind the pond. The Cllrs. agreed that the seat should be of the same design as those in front of the pond. The Clerk is to make the appropriate arrangements. (Action Clerk)
24/276 – TO CONSIDER COUNCILLOR AND CLERK TRAINING
Details of YLCA courses are circulated to Councillors on a regular basis. It was agreed that none of the forthcoming courses were required.
24/277- TO CONSIDER MATTERS RELATING TO HIGHWAYS, FOOTPATHS & LAMPPOSTS including considering the placing of a no cycling sign at the Millfield Lane end of the footpath to hillcrest avenue
The Clerk reported that he had been notified by a resident that the No Cycling sign at the Hillcrest Avenue end of the footpath leading to Millfield Lane was in a poor state of repair. This has been reported to the City Council.
The resident had asked that a No Cycling sign be erected at the Millfield Lane end of the footpath. The Cllrs. agreed to this and the City Council is to be asked to expedite it. (Action Clerk)
24/278 – TO DISCUSS THE PROGRESS IN CREATING ONE PARISH COUNCIL FOR POPPLETON
Cllr. Barry reported that discussions continue regarding the potential of combining the parishes of Nether and Upper Poppleton. There has been correspondence between ourselves and the Director of Governance at the City of York Council regarding the validity of using the precedent of a previous Grouping Order which was used group two adjacent parishes. The discussion is ongoing.
24/279– TO RECEIVE REPORTS ON/FROM
(a) Joint Biodiversity Working Group
It was noted that there is to be a meeting of the group on 30 October.
(b) Poppleton Community Trust
Cllr. Bates reported on the Trust meeting held on 19 September. Phase 1 of the proposed development is scheduled to start on 6 January 2025.
(c) Trees Working Group
Cllr. Harper reported that he had been in contact with Andrew Green who is the contact for the Yorkshire Water pumping station development. They have been planning where the replacement trees could be located.
(d) Village policing
Prior to the meeting the Clerk had forwarded the incidents reported to the police for September. The report was noted.
(e) YLCA York Branch
Cllr. Jones reported that the last meeting of the YLCA York Branch was poorly attended and that a decision is to be made on whether to discontinue them.
(f) Youth Club
No report other than what is minuted above.
(g) Any other meeting
None.
24/280– TO NOTE CORRESPONDENCE RECEIVED BY THE CLERK
It was noted that the correspondence received since the September meeting, as listed below, had already been circulated to the Councillors.
(a) Open Spaces Society – eZine – September 2024
(b) YLCA – 20mph limit meeting 3 October
(c) YLCA – Assertiveness training questionnaire
(d) YLCA – Tour of the new YLCA Website
(e) YLCA – Training & Discussion Forum Bulletins – 26 September to 3 October
(f) YLCA – Training sessions – October to December 2024
(g) YLCA – Weekly News and Notifications
(h) YLCA – YLCA Law and Governance Bulletin September 2024
(i) YLCA – Yorkshire Regional Training Day – March 2025 – suggestions wanted
(j) York and North Yorkshire Deputy Mayor for Policing, Fire and Crime -Police and Crime Plan and Fire and Rescue Plan consultation
24/281 – TO NOTE FORTHCOMING MEETINGS
Date of Meeting – Meeting – Venue/ Time – Councillors Attending
TBA Poppleton Community Trust Executive Poppleton Centre/ 7.00pm Bates
TBA YLCA York Branch Dunnington Reading Rooms/ 7.00pm Jones & Harper
24/282 – TO CONSIDER MINOR MATTERS
None.
24/283 – TO CONSIDER NEW ITEMS FOR THE NEXT AGENDA
To appoint a working group to look at holding an event to mark VE Day on 8 May 2025.
24/284 – TO AGREE THE DATE OF NEXT MEETING
It was agreed that the next meeting would be held at 7.30pm in the Poppleton Centre on Monday 18 November 2024.
There being no other business the meeting was formally closed at 9.07pm.
Chairman………………….…… Date…………………………..
James Mackman, Clerk 39 Calder Avenue, Nether Poppleton, York, YO26 6RG
Tel: 01904 399277 – email: netherpoppletonclerk@poppleton-pc.org.uk
The Parish Council’s website can be found at https://poppleton-pc.org.uk/
