UPPER POPPLETON PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE POPPLETON CENTRE, MAIN STREET, UPPER POPPLETON AT 7.00 PM ON MONDAY 9 JANUARY 2023
PRESENT:
Councillor Stuart Robson (Chairman)
Councillor Alan Catterick
Councillor Robin Garland
Councillor Anne Hook
Councillor David Johnson
Councillor Roper Langford
Councillor Neil Lawrence
Councillor Sheri Scruton
Fourteen members of the public
Mr James Mackman (Clerk)
Prior to the Parish Council meeting, Professor Mike Holmes, a Partner in the Haxby Group (York/ Hull/ Scarborough) and Chair of Nimbuscare, York answered questions about the Old Forge Surgery and gave a detailed explanation of the difficulties faced by the Practice in recruiting and keeping staff and dealing with a much increased demand for the service. The meeting was attended by more than 250 members of the public.
23.001 – TO RECEIVE DECLARATIONS OF DISCLOSABLE PECUNIARY INTEREST (NOT PREVIOUSLY DECLARED) ON ANY MATTERS OF BUSINESS
None.
23.002 – TO RECEIVE APOLOGIES FOR ABSENCE GIVEN IN ADVANCE OF THE MEETING
Apologies were received from Councillor Youngman.
23.003 – TO CONSIDER THE APPROVAL OF REASONS GIVEN FOR ABSENCE
Councillor Youngman’s reason for absence were approved.
23.004 – TO APPROVE THE MINUTES OF THE MEETING HELD ON 14 NOVEMBER 2022
The minutes of the meeting held on 14 November 2022, having been circulated and read, were accepted and signed.
23.005 – PUBLIC PARTICIPATION*
Two residents talked about the misuse of the verges in Station Road.
Representatives from the Poppleton Community Trust, the Moat Fields, and the Millennium Green Trust addressed the Councillors over their respective grant claims for 2023-24.
23.006 – TO RECEIVE THE CITY OF YORK COUNCILLOR’S REPORT – FOR INFORMATION ONLY
City Councillor Anne Hook reported: –
It has been agreed to put it out to consultation to extend the 40-mph speed limit on the A59 to beyond the Red Lion to improve safety. It was agreed because there are no safety areas for turning vehicles. The sign warning about horses, which was removed when the P&R was built, will be replaced.
First Bus want to reduce the No. 10 service to 40 minutes. They say that lower demand has reduced revenues, so “Use It or Lose It” when it comes to buses.
The Park & Ride is now planned to reopen at Easter. There is a big problem with a lack of drivers. First Bus is trying to recruit and train more and there are adverts for this on the inside of the buses.
23.007 – PLANNING APPLICATIONS
(a) The Councillors considered the planning applications received since the November Parish Council meeting as listed below: –
Details of Planning Applications
Comments
Ref: 22/02154/FUL – Single-storey side extension following demolition of existing garage at Brackenhill, Main Street, YO26 6DL
No objections
Ref: 22/02195/FUL – Erection of 2no. detached dwellings and garages with associated driveways, parking and infrastructure at Former Parkside Cottage Millfield Lane
No objections but request that there be no early morning construction on the site and that there is no damage caused to any adjacent property.
Ref: 22/02335/TCA – Re-pollard 1no. Lime tree in a Conservation Area at 3 Beech Grove, YO26 6DS
No comments made as the application had been approved by the City Council
Ref: 22/02344/OUTM – Outline application for residential development of up to 70no. dwellings and associated infrastructure with all matters reserved except access at Atkiro Oaktree Nursery, Boroughbridge Road, YO26 6QB.
Objections on the following planning reasons.
1. PNP 1 of the Poppleton Neighbourhood Plan has this area clearly marked in CYC’s agreed Green Belt to prevent coalescence with the urban City of York.
2. The Site Assessment carried out during the development of the Neighbourhood Plan for Poppleton concurred with the assessment of the City of York Planners in that the site was suitable for agriculture/horticulture and employment. This is the current use.
3. The City of York Planners also concluded during the development of the latest iteration of the Local Plan that the site was unsuitable for housing development as the exit was within 100m of the busy junction of the A59 and A 1237. There would be no possibility of a right turn out of the site as the speed limit at this section is 40mph.
4.The Neighbourhood Plan, agreed and adopted by CYC, states that the boundaries of the villages of Upper and Nether Poppleton are protected to preserve the character and setting of the villages. The proposed site is clearly outside the village settlement line.
Page 3 of 8 UPPC, 9 January 2023
5.Development of this land for housing would prevent further improvement of the northern ring road at its junction with the A59
6. At a consultation meeting with the developers held in summer 2022 objections to the plan were raised by over 50 people in a one-hour session.
7. There is no shortage of housing development in this area as a further 1200 houses are planned for the former British Sugar Site and the site at Langley gate on the A59 with its 200 plus houses is well underway.
Ref: 22/02435/FUL – First floor rear extension at 17 Beech Grove, YO26 6DS.
No objections
Ref: 22/02590/FUL – First floor side extension and single-storey rear extension and replacement canopy to front (resubmission) at 16 Fairway Drive, YO26 6HE.
No objections
(b) To note Local Authority Planning Decisions
It was noted that the Local Planning Authority had approved the following applications: –
• Ref: 21/02444/FULM – Extraction of clay and restoration of the site through the importation of inert wastes at land to the west of Newlands Lane.
• Ref: 22/01633/FUL – Erection of 1no. two storey dwelling (revised) at 163 Long Ridge Lane, YO26 6HA.
• Ref: 22/01838/FUL – Single-storey front extension after demolition of existing canopy at The Laurels The Green, YO26 6DF.
• Ref: 22/01969/CLU – Certificate of lawfulness for use as a dwellinghouse for those not employed by horticulture at Kassandra Nursery, Boroughbridge Road, YO26 6QB.
• Ref: 22/02214/TCA – Crown reduce and lift 1no. Sycamore tree in a Conservation Area at Mill Bank House, Main Street, YO26 6JU.
• Ref: 22/02335/TCA – Re-pollard 1no. Lime tree in a Conservation Area at 3 Beech Grove, YO26 6DS.
It was noted that the Local Planning Authority had refused the following application: –
• Ref: 21/02423/FUL – Single-storey rear extension, partial demolition and conversion of garden outbuilding to habitable space, dormer to rear, 3no. rooflights to front roofslope and additional ground floor openings to side elevation (part revised scheme of approval 21/01752/FUL) at Westgarth, Hodgson Lane.
23.008 – FINANCE
(a) To receive a financial statement
The Clerk had emailed Councillors a detailed report showing the actual income and expenditure for the year for the period to 9 January 2023. The report reflected the receipts and payments below.
The bank balances on 9 January were: –
Current Account £500.00
Business Money Manager Account £43,887.72
(b) To note accounts for payment (net of VAT);
82 DD EDF Energy Guild hut electricity £8.32
83 BP Poppleton Methodist Church Contribution towards Remembrance Day refreshments £50.00
84 BP B&Q Tulips & daffodils £71.00
85 BP Exactis Remembrance Day leaflets £90.00
86 BP Ken Falkingham Filling Lord Collingwood car park entrance potholes £300.00
87 BP Poppleton Community Trust Room hire – November £28.00
88 DD Scottish Water Allotment water £13.55
89 CHG HSBC Bank charges £8.00
90 BP D-Tail Plants Supplying and planting an oak tree £251.00
91 BP James Mackman Salary – December £587.14
92 DD EDF Energy Guild hut electricity £8.57
93 CHG HSBC Bank charges £8.00
94 BP NetWiseUK Annual website maintenance £350.00
95 BP HMRC Income Tax – December £146.80
96 BP James Mackman Salary – January £587.14
97 BP HMRC Income Tax – January £146.80
98 BP James Mackman Expenses including SLCC subscription £97.23 – £117.55
99 BP Ken Falkingham Repairs to the Selby seat £25.00
(c) To receive a report on income received
HM Revenue & Customs VAT refund £253.41
HSBC Bank interest £47.41
(d) To agree to pay a proportion of the Clerk’s SLCC subscription (£97.23)
This was agreed.
(e) To consider requests for grants for 2023-24 from
i. All Saints Church – grass cutting (£2,200)
It was agreed to grant the sum of £1,500 towards the three grant claims by All Saints’ Church
ii. All Saints Church – installation of a composting area (£200)
See above.
iii. All Saints Church – Replacing two trees (£850)
See above.
iv. Millennium Green Trust (£750)
It was agreed to grant the sum of £500.
v. Moat Fields Management Group (£1,500 capital expenditure, £500 non-capital expenditure)
It was agreed to grant the sum of £1,000 towards the above request.
vi. Poppleton Community Trust (£5,000)
Following a detailed verbal presentation by Robin Tomlinson it was agreed to provide the full £5,000 grant for 2023-24.
vii. Poppleton Luncheon Club (£100)
This was agreed.
viii. Poppleton Under Fives (£1,000)
This was agreed.
ix. Poppleton Youth Action Group (£2,000)
This was agreed.
(f) To agree the Budget for 2023-2024 and set the precept
The Councillors considered the draft budget presented by the Clerk. It was agreed that the precept for 2023-24 should be set at £35,000 against an expected expenditure of £40,000. It was agreed that £5,000 of reserves be used to cover the shortfall.
23.009 – TO CONSIDER MATTERS RELATING TO THE VILLAGE GREENS, ALLOTMENTS AND GUILD HUT
(a) To consider a report from the Greens Working Group
It was reported that some delivery drivers have been driving over the Green. It was agreed that the details of offending vehicles be recorded and the vehicle owners be written to.
(b) Trees including considering quotations for the work identified in the last tree survey
No news on this subject.
(c) Events
The only planned event known is that for the Coronation of King Charles III on 6 May 2023.
(d) Maintenance including
i. Agreeing the design of seats for installing on the Green
It was agreed to defer a decision on this subject.
ii. The proposal to construct a pond on Chantry Green
It was noted that there is to be a public consultation on the proposed pond. It is to be held at the Poppleton Centre on Sunday 26 March 2023
iii. To agree to replace the bollard in front of the Co-op
It was agreed that Ken Falkingham be asked to reset the bollard which had been knocked out of place. (Action Clerk)
(e) Allotments To agree the rent increase of 12.6% from 1 April 2023 in line with the RPI in September 2022
This was agreed. The Clerk will inform the allotment holders of the increase. (Action Clerk)
(f) Guild Hut
No news on this subject.
23.010 – TO CONSIDER MATTERS RELATING TO HIGHWAYS, FOOTPATHS, LAMPPOSTS & SIGNS
(a) To receive an update on the possibility of converting the old coal yard at the station into a car park
No news on this subject.
(b) To consider reports on vandalism
None.
(c) To receive other reports
None.
23.011 – TO CONSIDER COUNCILLOR & CLERK TRAINING
Councillors had considered the courses on offer by the YLCA but agreed that none were relevant to the Parish Council
23.012 – TO CONSIDER ANY FUTURE DEVELOPMENT OF THE BLAIRGOWRIE ESTATE
Councillor Robson reported that the ground in Blairgowrie had been cleared in order to facilitate a detailed survey of the site. It was noted that contact has been made with the agent for the property.
23.013 – TO RECEIVE COMMITTEES’ REPRESENTATIVES REPORTS
(a) King Charles III Coronation on 6 May 2023
Councillor Robson reported that it is planned to hold an evening function on the Green on 6 May and arrangements are in hand. It is hoped that Nether Poppleton PC would send representatives to the next meeting to ensure that it is a joint function.
(b) Listed Buildings Working Group
No news on this subject.
(c) Model Farm easement project
No news on this subject.
(d) One Parish Council for Poppleton Working Party
No news on this subject.
(e) Poppleton Community Trust
No news on this subject.
(f) Village Show
There is to be a Committee meeting on 30 January.
(g) YLCA York Branch
Councillor Robson reported on a meeting held at the end of November.
(h) Youth Club
It was noted that approximately 50 youths are attending the sessions.
(i) Any other meeting
None.
23.014 – TO RECEIVE A REPORT ON VILLAGE POLICING
Prior to the meeting the Clerk had forwarded the incidents reported to the police for November. The report was noted. The December figures are not yet to hand.
23.015 – TO RECEIVE THE CLERK’S REPORT ON PROGRESS ON THE FOLLOWING:
(a) Filling the potholes at the entrance to the Lord Collingwood car park (Min. 22.172(d)iv)
It was noted that the potholes had been filled in.
(b) Planting the Jubilee oak tree (Min. 22.172(b)ii)
It was noted that the tree had been planted.
(c) Repairs to the railings opposite the tennis courts in Main Street (Min. 22.173©)
The Clerk said that he had reported the missing fence to the City Council and had a reference number which would enable him to check on progress.
(d) Setting up a formal approval process for use of the Green (Min. 22.181(b))
The Clerk reported that the Parish Council’s website had now been upgraded to Version2 and that he would endeavour to learn how to put the document on the website. (Action Clerk)
(e) The installation of the seat to commemorate Ilene Wilson (Min. 22.153©iv)
The Clerk reported that the City Council has been asked to move the dog waste bin so that the seat can be installed.
23.016 – TO NOTE CORRESPONDENCE RECEIVED
23.016.01 – The Clerk referred to the following items of correspondence received since the November Parish Council meeting
(a) Email of thanks for the contribution to the refreshment at the Methodist Hall
(b) NetWise – Notice of upgrade on 21 December
(c) Residents asking about the ground clearance at Blairgowrie
(d) Smaller Authorities’ Audit Appointments Ltd – Notice that PKF Littlejohn have been appointed for the next five years
23.016.02 – It was noted that the correspondence received since the November Parish Council meeting, as listed below, had been circulated to the Councillors.
(a) CYC – Digital Digest (Newsletter) – Winter 2022
(b) Explore York Libraries & Archives – Christmas wishes
(c) Haxby Group – Minutes of 8 December
(d) National Grid Yorkshire Green – Energy Enablement Project Development Consent Order
(e) North Yorkshire Police, Fire and Crime Commissioner – Christmas message
(f) North Yorkshire Police, Fire and Crime Commissioner – Progress made to address Violence Against Women and Girls in North Yorkshire and York
(g) Open Spaces Society – December 2022 eZine
(h) Resident about work needed to trees on the Greens
(i) Resident informing of the possible re-opening of the A59 Park & Ride at Easter 2023
(j) YLCA – Civility and Respect – Latest newsletter
(k) YLCA – Devolution deal consultation reminder
(l) YLCA – Law & Governance Bulletin December 2022
(m) YLCA – NALC Chair year end message
(n) YLCA – NALC Chief Executive’s Bulletins
(o) YLCA – Police, Fire & Crime Commissioner survey re anti-social behaviour
(p) YLCA – Training programme January to March
(q) YLCA – Vacancies Bulletin and Training & Discussion Forum Bulletin
(r) YLCA – White Rose updates
(s) YLCA – YHCC Climate Action Pledge Press Release
(t) YLCA – Training bulletins
23.017 – TO NOTE FORTHCOMING MEETINGS
Date of Meeting – Meeting – Venue/ Time – Councillors Attending
TBA Poppleton Community Trust Executive Poppleton Centre/ 7.30pm Youngman
12 Jan YLCA- Councillors discussion forum Zoom/ 6.45pm All
26 Jan YLCA York Branch Zoom/ TBA Catterick, Robson
30 Jan Village Show Committee Lord Collingwood/ 7.00pm Johnson, Robson
23.018 – TO CONSIDER MINOR MATTERS
None.
23.019 – TO CONSIDER NEW ITEMS FOR THE NEXT AGENDA
To discuss the preservation of grass verges in the village.
23.020 – TO AGREE THE DATE OF NEXT MEETING
It was agreed that the next meeting be held on Monday 13th February 2023.
There being no other business the Chairman closed the meeting at 9.40pm.
CHAIRMAN …………………………….. DATE……………………….…
James Mackman, Clerk 39 Calder Avenue, Nether Poppleton, York, YO26 6RG
Tel: 01904 399277 – email: upperpoppletonclerk@poppleton-pc.org.uk
The Parish Council’s website can be found at https://poppleton-pc.org.uk/
