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Minutes 16 October 2023 Meeting

Nether Poppleton Parish Council Minutes Uploaded on November 21, 2023

NETHER POPPLETON PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE POPPLETON CENTRE, UPPER POPPLETON, AT 7.15 PM ON MONDAY, 16 OCTOBER 2023

PRESENT
Cllr. S P Barry (Chairman), Cllrs. G R M Bates, R A Harper, J A Hook, E M Jones and C J Lamb. Also present was City of York Cllr. Emilie Knight and the Clerk, Mr B J W Mackman.

23/274 – TO RECEIVE DECLARATIONS OF DISCLOSABLE PECUNIARY INTEREST (NOT PREVIOUSLY DECLARED) ON ANY MATTERS OF BUSINESS
None.

23/275 – PUBLIC PARTICIPATION
None.
23/276 – TO RECEIVE APOLOGIES FOR ABSENCE GIVEN IN ADVANCE OF THE MEETING
All Cllrs. being present there were no apologies.

23/277 – TO CONSIDER THE APPROVAL OF REASONS GIVEN FOR ABSENCE
All Cllrs. being present there were no apologies so there were no reasons for absence to consider.

23/278 – TO CONFIRM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 18 SEPTEMBER 2023
The minutes of the Parish Council meeting held on 18 September 2023, having been circulated prior to the meeting, were approved and signed.

23/279 – TO RECEIVE A REPORT FROM A CITY OF YORK COUNCILLOR
City Cllr. Anne Hook reported: –
• A 30mph limit is to be applied to Northfield Lane.
• The City Council is to install larger signs in Northfield Lane directing vehicles to the Business Park.
City Cllr. Emilie Knight reported: –
• She has given the local police a list of dates of Parish Council meeting.
• The police will be arranging events to mark property.

23/280 – TO RECEIVE THE CLERK’S REPORT ON PROGRESS ON THE FOLLOWING: –
(a) Making the Long Ridge Lane/Millfield Lane junction more cycle friendly (Min. 23/252a)
No news to report on this subject. Cllr. Hook is to chase the City Council for a response. (Action Cllr. Hook)
(b) Pruning back the branches of trees overhanging Somercote (Min. 23/252b)
It was noted that this had been done.
(c) The five-year tree survey (Min. 23/254cii)
The Clerk reported that he had just asked the person who had agreed to survey the trees when they would be carrying out the task. The Clerk was asked to contact the contractor again and arrange a specific date when the survey would be done. (Action Clerk)

(d) Pollarding two of the riverbank willows to allow a view of the Ouse upstream (Min. 23/254ciii)
It was noted that the willows have been pollarded.
(e) The removal of the seat/planter at the corner of Allerton Drive/Ebor Way (Min. 23/256b)
It was noted that this had been done.
(f) Registering the defibrillator on the National Defibrillator Network (Min. 23/258)
It was noted that the Clerk had registered the defibrillator with “The Circuit”. The Clerk and Cllr. Jones will endeavour to find a suitable firm to maintain the defibrillator. (Action Clerk & Cllr. Jones)
(g) Laying asphalt in front of the cartsheds (Min. 23/254fi)
It was noted that this had been done.

23/281– FINANCE
(a) Financial Report
The Clerk had circulated a detailed report showing the actual income and expenditure for the year for the period to 16 October 2023. The report reflected the receipts and payments below. The bank balances on 16 October were: –
Current Account £100.00
Business Money Manager Account £14,262.19
National Savings Investment Account £15,546.74

(b) To note accounts for payment (net of VAT);
62 BP PKF Littlejohn External audit fee £210.00
63 BP Poppleton Youth Club Grant £2,000.00
64 CHG HSBC Bank charges £8.00
65 DD IONOS Website £14.03
66 BP Ryland Horticulture Somercotes trees works £1,100.00
67 BP Ken Falkingham Removing planter £25.00
68 BP Dean Plunton Tarmac in front of cartsheds £2,700.00
69 BP Poppleton Community Trust Room hire – 21 September £28.00
70 BP Sleightholm Landscapes Grass cutting per contract £645.00
71 BP Ryland Horticulture Pollarding willows £350.00
72 BP James Mackman Salary – October £587.14
73 BP HMRC Tax on above £146.80
74 BP James Mackman Expenses including wreath £20 £23.00
75 BP Ken Falkingham Trimming cartshed doors £438.00

(c) To receive a report on income received
City of York Council 2nds half year’s precept £11,000.00
HMRC VAT refunds £1,080.41
Poppleton Tithe Barn Cartshed rent £80.00
The Sealed Knot Cartshed rent £80.00

(d) To consider releasing the Poppleton Luncheon Club’s grant for 2023-24 (£100)
This was agreed.
23/282 – PARISH COUNCIL LAND – TO RECEIVE PROGRESS REPORTS AND MAKE APPROPRIATE DECISIONS ON
(a) Grass cutting.
It was noted that the grass has been cut as per the contract.
(b) The management of Warren Lea including spreading chippings on the footpath
The Clerk reported that Ken Falkingham given a price for spreading the chippings which was more than he had been authorised to accept. It was agreed to accept the £250 that Mr Falkingham had quoted and the Clerk is to ask Mr Falkingham to carry out the work. (Action Clerk)
(c) The management of the Common Land including progressing the rectification of the damage to the riverbank next to Saxe Dane Lodge
This item was not brought up at the meeting but the Clerk has written to the Environment Agency asking for permission to plant willows on the riverbank.
(d) Allerton Drive garden
The hedge has yet to be cut back. The Clerk reported that the contractor had told him it was in the diary and would be done by the end of October.
(e) The Moat Fields
No news on this subject.
(f) The Cartsheds
It was noted that the asphalt had been laid in front of the cartshed doors and that it looks a very neat job. The camber on the asphalt had meant that the cartshed doors would not fully open so Ken Falkingham had taken off the bottom of the doors so that all the doors open. Now that the willow tree has been felled, and the drainage problem sorted, the problem with the cracks in the end wall of the cartshed can be addressed. It was agreed to give time for the improved drainage system to bed in. The Clerk reported that he regularly takes photographs of the two gismos on the wall. The left-hand gizmo shows little movement, but the right-hand gismo indicates that the crack has widened.
(g) The Wildlife Area
No news to report on this subject.

23/283 – TO CONSIDER COUNCILLOR AND CLERK TRAINING
Details of YLCA courses are circulated to Councillors on a regular basis. It was agreed that none of the forthcoming courses were required.

23/284- TO CONSIDER MATTERS RELATING TO HIGHWAYS, FOOTPATHS & LAMPPOSTS
Cllr. Hook reported having asked the City Council to put back the missing street signs.

23/285 – TO DISCUSS THE NEXT STEPS IN CREATING ONE PARISH COUNCIL FOR POPPLETON
It was noted that Cllr. Barry had written an article to be published in “Centrepiece” and is arranging for the article to be included in a forthcoming edition. (Action Cllr. Barry)

22/286 – TO CONSIDER ARRANGEMENTS FOR REMEMBRANCE SUNDAY AND THE ARMISTICE DAY SERVICE
(a) It was agreed to ask Colin Robinson if he would lay the wreath at this year’s Armistice Day Service at 11.00am on Saturday 11 November. (Action Clerk)
(b) Cllr. Jones has written a short article to advise residents of the Armistice Day Service. The Clerk is to put the article on the Parish Council’s website. (Action Clerk)

23/287– TO RECEIVE REPORTS ON/FROM
(a) Poppleton Community Trust
No news to report on this subject.
(b) Trees Working Group
No news to report on this subject.
(c) Village policing
Prior to the meeting the Clerk had forwarded the incidents reported to the police for September 2023. The report was noted.
(d) YLCA York Branch
Cllr. Jones reported on the YLCA meeting at Acaster Malbis on 12 October.
(e) Youth Club
No news to report on this subject.
(f) Any other meeting
None.

23/288 – TO NOTE CORRESPONDENCE RECEIVED BY THE CLERK
It was noted that the correspondence received since the September meeting, as listed below, had already been circulated to the Councillors.
(a) J N Bentley – Update on sewage works
(b) Resident re personal injury in Church Lane
(c) YLCA – Law & Governance Bulletin – September 2023
(d) YLCA – White Rose Bulletin and Training Bulletins

23/289 – TO NOTE FORTHCOMING MEETINGS
Date of Meeting – Meeting Venue/ Time – Councillors Attending
18 Oct Poppleton Community Trust Executive Committee Community Centre/ 7.00pm Jones

23/290 – TO CONSIDER MINOR MATTERS
None.

23/291 – TO CONSIDER NEW ITEMS FOR THE NEXT AGENDA
None.

23/292 – TO AGREE THE DATE OF NEXT MEETING AS MONDAY 20 NOVEMBER 2023
It was agreed that the next meeting would be held at 7.30pm in the Poppleton Centre on Monday 20 November 2023.

There being no other business the meeting was formally closed at 8.39pm.

Chairman………………….…… Date…………………………..

James Mackman, Clerk 39 Calder Avenue, Nether Poppleton, York, YO26 6RG
Tel: 01904 399277 – email: netherpoppletonclerk@poppleton-pc.org.uk
The Parish Council’s website can be found at https://poppleton-pc.org.uk/