DRAFT MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE POPPLETON CENTRE, MAIN STREET, UPPER POPPLETON AT 7.00 PM ON MONDAY 8 APRIL 2024
PRESENT:
Councillor Neil Lawrence (Chairman)
Councillor Alan Catterick
Councillor Ian Clark
Councillor Bill Hall
Councillor Anne Hook
Councillor David Johnson
Councillor Richard Robson
Councillor Sheri Scruton
Councillor Sue Tomlinson
One member of the public
Mr James Mackman (Clerk)
24.066 – TO RECEIVE DECLARATIONS OF DISCLOSABLE PECUNIARY INTEREST (NOT PREVIOUSLY DECLARED) ON ANY MATTERS OF BUSINESS
None.
24.067 – TO RECEIVE APOLOGIES FOR ABSENCE GIVEN IN ADVANCE OF THE MEETING
All Councillors being present there were no apologies.
24.068- TO CONSIDER THE APPROVAL OF REASONS GIVEN FOR ABSENCE
None.
24.069 – TO APPROVE THE MINUTES OF THE MEETING HELD ON 11 MARCH 2024
The minutes of the meeting held on 11 March, having been circulated and read, were accepted and signed.
24.070 – TO RECEIVE THE CITY OF YORK COUNCILLOR’S REPORT – FOR INFORMATION ONLY
City Councillor Anne Hook reported that the system used by City Councillors to deal with residents’ enquiries was turned off on 31 March as a cost-saving exercise. In the future, City Councillors will have to use the same system as members of the public.
24.071 – PUBLIC PARTICIPATION
None.
24.072 – PLANNING APPLICATIONS
(a) The Councillors considered the planning applications received since the March Parish Council meeting as listed below: –
Details of Planning Application – Comments
Ref: 24/00408/FUL Single-storey rear extension at 19 The Green, YO26 6DF.
No objections
Ref: 24/00415/FUL – Erection of 1no. dwelling following demolition of existing agricultural barn at Agricultural Building East Of Mullingar Farm and north of Low Moor Lane, Hessay, York. Eastings 453164; Northings 453031
The Parish Council does not object but wishes that consideration is given to the recommendations in the Quants Environmental bat and bird survey.
(b) To note Local Authority Planning Decisions
It was noted that the Local Planning Authority had approved the following applications: –
• Ref: 23/00999/FUL – Change of use of land to open air recreational space and erection of 2no. Tipi’s with associated access and landscaping at Muddy Boots, The Gardens, Boroughbridge Road, YO26 6QD.
• Ref: 23/02274/FUL – Erection of garage and alterations to landscaping following removal of existing storage and kennels at Sycamore Cottage, The Green, YO26 6DF.
• Ref: 24/00059/FUL – Conversion of first floor flat to treatment room and office in association with dental practice and one and two-storey side extensions at Poppleton Dental Surgery, The Green, YO26 6DD.
24.073 – FINANCE
(a) To receive a financial statement
The Clerk had emailed Councillors a detailed report showing the actual income and expenditure for the year for the period to 8 April 2024. The report reflected the receipts and payments below.
The bank balances on 8 April were: –
Current Account £100.00
Business Money Manager Account £51,100.02
(b) To note accounts for payment (net of VAT);
121 DD EDF Energy Guild hut electricity – Jan/Feb £10.38
122 BP Nether Poppleton PC Neighbourhood Plan website £88.98
123 BP Poppleton Community Trust Room hire – 11 March £28.00
1 CHG James Mackman Salary – April £627.86
2 BP HMRC Income tax & Employers NI – April £160.48
3 BP James Mackman Expenses £3.00
(c) To receive a report on income received
HSBC Bank interest £246.17
Allotment tenants Allotment rents £278.45
(d) To agree the Annual Governance Statement on the Annual Return
The Councillors, having previously been given a copy of the Annual Governance Statement of the Annual Return, agreed that all the questions could be answered with a “yes”. The Chairman and Clerk signed the form.
(e) To agree the Statement of Accounts on the Annual Return
Prior to the meeting the Clerk had given all Councillors a copy of the Annual Return and the paperwork supporting the entries. The Councillors agreed to accept the Annual Return and the Chairman and the Clerk signed the form.
(f) To agree to subscribe to the YLCA for 2024-25 – £627.00
This was agreed. (Action Clerk)
24.074 – TO CONSIDER MATTERS RELATING TO THE VILLAGE GREENS, ALLOTMENTS AND GUILD HUT
(a) Trees
The Clerk reported that Lewis Tree Surgeons have applied to the City Council to carry out the work scheduled in the tree survey and that he had put up a planning notice to that effect.
(b) Events including: –
i. The revision to the Greens’ usage form
The amendments to the form were agreed.
ii. A request to scatter parents’ ashes on the Green
The Councillors agreed to a request to scatter the ashes of the applicant’s parents on the Green.
(c) Maintenance including: –
i. Collingwood car park entrance repairs
The Clerk reported that, owing to an unseen difficulty, York Landscapes, not D&A Groundworks, would be repairing the car park entrance for the price agreed.
ii. Replacing the pump at the corner of Lime Garth
The Councillors considered two quotations for replacing the pump. The quotation from Nick Reynolds was accepted. Before the work is commenced the Clerk is to enquire once again if the York Civic Trust will give a grant to cover some of the cost. (Action Clerk)
iii. Biodiversity and how the Parish Council should be involved
The biodiversity policy is be presented for adoption at a future Parish Council meeting.
iv. Future plans for Chantry Green
Discussion on this subject was deferred.
(d) Allotments
The Clerk reported that all but one of the rents in the Main Street allotments had been paid. He also reported that there are two vacant plots in the Beech Grove allotments.
(e) Guild Hut
No news on this subject.
24.075 – TO CONSIDER MATTERS RELATING TO HIGHWAYS, FOOTPATHS, LAMPPOSTS & SIGNS
(a) To consider reports on vandalism
No reports.
(b) Relocation of the Dikelands Lane notice board on the Library railings
The Councillors considered two quotations for relocating the notice board. The quotation from Nick Reynolds was accepted.
(c) To receive other reports
None.
24.076 – TO CONSIDER COUNCILLOR AND CLERK TRAINING
Details of YLCA courses are circulated to Councillors on a regular basis. It was agreed that none of the forthcoming courses were required. The Chairman again made the point that it would be beneficial if those Councillors who had not yet received training on planning would do so.
24.077 TO DISCUSS THE PROGRESS IN CREATING ONE PARISH COUNCIL FOR POPPLETON
The Chairman reported that communication with the City Council is ongoing but that no real progress has yet been made.
24.078 – TO APPOINT A REPRESENTATIVE FOR THE POPPLETON NEIGHBOURHOOD PLAN COMMITTEE
Councillors Tomlinson and Hook agreed to be the Parish Council’s representatives on the committee. The current chairperson of the committee is to be informed. (Action Councillor Lawrence)
24.079 – TO RECEIVE COMMITTEES’ REPRESENTATIVES REPORTS
(a) Listed Buildings Working Group
No news on this subject.
(b) Poppleton Community Trust
No news on this subject.
(c) Village Show
Councillor Johnson reported that the Village Show programmes had been printed.
(d) YLCA York Branch
No news on this subject.
(e) Youth Club
Councillor Hook reported that the Youth Club has received a grant from the City Council.
(f) Any other meeting
None.
24.080– TO RECEIVE A REPORT ON VILLAGE POLICING
The Clerk reported that he had not received a schedule of incidents reported to the police in March 2024.
24.081 – TO RECEIVE THE CLERK’S REPORT ON PROGRESS ON THE FOLLOWING:
(a) Drawing up of a tree policy for the Greens (Min. 24.058a)
The Clerk reported having received a report of where trees could be planted in Chantry Green. This will enable the tree policy to be finalised. (Action Councillor Scruton)
(b) The easement for vehicular access to Lyndhurst, Hodgson Lane (Min. 24.058b)
No news on this subject.
(c) The mole problem on Chantry Green (Min. 24.058c)
The Clerk reported having instructed the Parish Council’s gardener to rake flat the mole hills in Chantry Green
(d) Flooding in the White Horse car park (Min. 24.058d)
No news on this subject.
(e) Insurance for the Children’s Sports Day
The Clerk reported that the Parish Council’s insurers had said that to be covered by the Parish Council’s insurance an event must be planned and organised by the Parish Council
24.082 – TO NOTE CORRESPONDENCE RECEIVED
24.082.1 – It was noted that the correspondence received since the March meeting, as listed below, had already been circulated to the Councillors.
(a) CYC – Street Trading Consent Policy Consultation
(b) Open Spaces Society – OSS eZine – March 2024
(c) YLCA – White Rose Bulletin
(d) YLCA – NALC Chief Executive’s Bulletins
24.082.2 – The Clerk referred to the following items of correspondence received since the March Parish Council meeting
(a) Community First Yorkshire-Notice of survey of village halls
(b) Poppleton Under Fives – Request for 2024-25 grant
(c) Resident – Request to rent an allotment
24.083 – TO NOTE FORTHCOMING MEETINGS
Date of Meeting – Meeting – Venue/ Time – Councillors Attending
16 Apr Poppleton Children’s Sports Day Poppleton Centre/ 8.00pm Robson
6 Jun YLCA York Branch AGM Dunnington Reading Rooms/ 7.00pm Catterick, Tomlinson
24.084 – TO CONSIDER MINOR MATTERS
There was a discussion about conflicts of interest.
24.085 – TO CONSIDER NEW ITEMS FOR THE NEXT AGENDA
None.
24.086 – TO AGREE THE DATE OF NEXT MEETING
It was agreed that the next meeting be held on Monday 13th May 2024. It will be preceded by the Annual Parish Meeting which will commence at 7.00pm.
There being no other business the Chairman closed the meeting at 9.45pm.
CHAIRMAN …………………………….. DATE……………………….…
James Mackman, Clerk 39 Calder Avenue, Nether Poppleton, York, YO26 6RG
Tel: 01904 399277 – email: upperpoppletonclerk@poppleton-pc.org.uk
The Parish Council’s website can be found at https://poppleton-pc.org.uk/
