UPPER POPPLETON PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE POPPLETON CENTRE, MAIN STREET, UPPER POPPLETON AT 7.00 PM ON MONDAY 14 NOVEMBER 2022
Councillor Stuart Robson (Chairman)
Councillor Robin Garland
Councillor Anne Hook
Councillor Alan Johnson
Councillor Roper Langford
Councillor Neil Lawrence
Councillor Sheri Scruton
Councillor Rae Youngman
Four members of the public
Mr James Mackman (Clerk)
22.164 – TO RECEIVE DECLARATIONS OF DISCLOSABLE PECUNIARY INTEREST (NOT PREVIOUSLY DECLARED) ON ANY MATTERS OF BUSINESS
22.165 – TO APPROVE THE MINUTES OF THE MEETING HELD ON 10 OCTOBER 2022
The minutes of the meeting held on 10 October 2022, having been circulated and read, were accepted signed as a true record.
22.166 – TO RECEIVE APOLOGIES FOR ABSENCE GIVEN IN ADVANCE OF THE MEETING
Apologies for absence were received from Councillor Catterick.
22.167 – TO CONSIDER THE APPROVAL OF REASONS GIVEN FOR ABSENCE
The reason for Councillor Catterick’s absence was approved.
22.168 – PUBLIC PARTICIPATION
Members of the public addressed the Councillors on the subject of the recently withdrawn request for stopping up order for the verge in Station Road
22.169 – TO RECEIVE THE CITY OF YORK COUNCILLOR’S REPORT – FOR INFORMATION ONLY
City Councillor Anne Hook gave a verbal report.
22.170 – PLANNING APPLICATIONS
(a) The Councillors considered the planning applications received since the October Parish Council meeting as listed below: –
Details of Planning Applications – Comments
Ref: 22/01695/LBC – External alterations to include replacement of 3no. windows to first floor rear elevation at Russett House, The Green, YO26 6DR.
Ref: 22/01969/CLU – Certificate of lawfulness for use as a dwellinghouse for those not employed by horticulture at Kassandra Nursery, Boroughbridge Road, YO26 6QB.
Ref: 22/02105/TCA – Crown reduce 1no. Cherry tree by 30% – tree works in a Conservation Area at 2 The Green YO26 6DD
Ref: 22/02106/FUL – Two-storey side extension and single-storey rear extension following demolition of existing garage and side extension at 1 Cherry Grove, YO26 6HG
No objections but wish to see that there is adequate parking for vehicles on the site.
Ref: 22/02214/TCA – Crown reduce and lift 1no. Sycamore tree in a Conservation Area at Mill Bank House, Main Street, YO26 6JU
(b) To note Local Authority Planning Decisions
It was noted that the Local Planning Authority had approved the following applications: –
• Ref: 21/00800/FUL – Erection of 2 no. dwellings with vehicle access from Dikelands Lane at Crossfields, Main Street.
• Ref: 22/01845/CLD – Certificate of lawful development for side extension at The Black House, Boroughbridge Road, YO26 8JU.
• Ref: 22/01834/FUL – First floor side and single-storey rear extension, conversion of garage to living accommodation and flat roof canopy to front (resubmission) at 23 Springfield Road, UP26 6JJ.
• Ref: 22/01845/CLD – Certificate of lawful development for side extension at The Black House, Boroughbridge Road, YO26 8JU.
• Ref: 22/02105/TCA – Crown reduce 1no. Cherry tree by 30% – tree works in a Conservation Area at 2 The Green YO26 6DD
It was noted that the Local Planning Authority had refused the following application: –
• Ref: 21/02804/FULM – Extension to warehouse (B8 Use with ancillary office/welfare space) with service yard, vehicular and cycle parking, and landscaping at Pavers Ltd Catherine House, Northminster Business Park, Harwood Road.
It was noted that the following application had been withdrawn: –
• Ref: 22/01555/FULM – Extension to Pavers facility to provide office space with associated car parking and landscaping at Pavers Ltd, Catherine House, Northminster Business Park Harwood Road.
22.171 – FINANCE
(a) To receive a financial statement
The Clerk had emailed Councillors a detailed report showing the actual income and expenditure for the year for the period to 14th November 2022. The report reflected the receipts and payments below. The bank balances on 14th November were: –
Current Account £500.00
Business Money Manager Account £54,974.36
(b) To note accounts for payment (net of VAT);
69 CHG HSBC Bank charges £8.00
70 BP Poppleton Community Trust Grant 2022-23 £5,000.00
71 BP Poppleton Luncheon Club Grant 2022-23 £100.00
72 BP Upper with Nether PCC Grants 2022-23 £1,500.00
73 BP Upper with Nether PCC Lord Collingwood car park cleaning £36.00
74 BP NetWiseUK Upgrading website £199.00
75 DD EDF Energy Guild hut electricity £19.80
76 BP Sleightholm Landscapes Cutting grass, verges & hedges £558.00
77 BP Poppleton Community Trust Room hire – 10 October £28.00
78 DD B&Q Bulbs for Village in Bloom £71.00
79 BP James Mackman Salary – November (including back pay to 1 April) £871.25
80 BP HMRC Income tax & Employers NI £263.48
81 BP James Mackman Expenses £6.50
(c) To receive a report on income received
HMRC Two VAT refunds £176.53
Nether Poppleton PC Half cost of website upgrade £99.50
(d) To consider the external auditor’s report
Prior to the meeting the Clerk had emailed the external auditor’s report to the Councillors. The contents of the report were noted.
(e) To ratify the increase in the Clerk’s salary backdated to 1 April 2022
This was agreed.
22.172 – TO CONSIDER MATTERS RELATING TO THE VILLAGE GREENS, ALLOTMENTS AND GUILD HUT
(a) To consider a report from the Greens Working Group
The Group reported on subjects covered in the minutes below.
(b) Trees including
i. Considering quotations for the work identified in the last tree survey
It was noted that the last survey of the Parish Council’s trees was in 2018. It was agreed that quotations for a new tree survey should be obtained. (Action Clerk)
ii. Agreeing the cost of acquiring and planting the Jubilee oak tree
It was agreed to set aside the sum of £260 for the project which Councillor Scruton is to progress. (Action Councillor Scruton)
(c) Events including Poppleton Under Fives’ request to display an advertising flag
Poppleton Under Fives had asked for permission to display a 7-foot-high advertising flag during the hours that is open at the Methodist Chapel. The Councillors agreed
(d) Maintenance including
i. The installation of something on the corner of the track in Chantry Green to prevent vehicles from driving over the grass
A resident of Chantry Green had requested that a tree be planted at the bend on the track to deter drivers from cutting the corner and spoiling the grass. It was agreed not to accede to the request but to consider the matter as part of the project for the redesigning of the Green.
ii. Agreeing the design of seats for installing on the Green
It was agreed that seats to be installed on the Green in future should have metal ends and wooden slats. The Councillors were shown photographs of some designs. It was agreed that a formal proposal as to which seat is preferred would be made at a future meeting.
iii. To consider a proposal to construct a pond on Chantry Green
The Group reported that they had been working on the idea of having a pond in Chantry Green. Mike Fining had drawn up a draft plan of what the pond would look like and was thanked for the work he had done. To take the plan forward there will be consultation with the village. The Councillors were in favour of the concept of a pond.
iv. Filling the potholes at the entrance to the Lord Collingwood car park
A quotation of £300 from Ken Falkingham for filling the potholes was agreed. (Action Clerk)
v. To agree the purchase of assorted bulbs for the Village in Bloom
The Councillors agreed to pay the £71 cost of the bulbs to be planted as part of the village’s ongoing Village in Bloom commitment.
No news to report on this subject.
(f) Guild Hut
The Clerk confirmed that the transfer of the electricity supply to the hut to EDF had been successful and that bills were now showing the daily standing charge to be at the agreed price of 25 pence.
22.173 – TO CONSIDER MATTERS RELATING TO HIGHWAYS, FOOTPATHS, LAMPPOSTS & SIGNS
(a) To receive an update on the possibility of converting the old coal yard at the station into a car park
No news on this subject.
(b) To consider reports on vandalism
(c) To receive other reports
It was reported that one of the horizontal beams in the fence opposite the tennis courts had disappeared. The Clerk was deputed to ask the City Council to carry out the repair. (Action Clerk)
Councillor Robson reported that he had spoken to the farmer who owns the field in Black Dyke Lane who has agreed to cut back the hedge which has overgrown and obscures the sharp bend road sign.
22.174 – TO CONSIDER COUNCILLOR & CLERK TRAINING
Councillors had considered the courses on offer by the YLCA but agreed that none were relevant to the Parish Council.
22.175 – TO AGREE TO ADOPT NEW MODEL COUNCILLOR-OFFICER PROTOCOL
Prior to the meeting the Councillors had been given a copy of the new model protocol and resolved that it be adopted.
22.176 – TO CONSIDER STAGING AN EVENT TO CELEBRATE THE CORONATION OF KING CHARLES III IN MAY 2023
It was agreed that an event should be held to mark the occasion and a working group consisting of Councillors Lawrence, Robson and Scruton was formed.
22.177 – TO CONSIDER HOLDING PARISH COUNCIL MEETINGS EVERY MONTH OF THE YEAR
After a brief discussion it was agreed to continue with the existing ten meetings a year arrangement.
22.178 – TO CONSIDER INCREASING THE CLERK’S SALARY COMMENSURATE WITH ANY ADDITIONAL PARISH COUNCIL MEETINGS
Given the decision not to increase the number of meetings, there was no discussion on this subject.
22.179 – TO RECEIVE COMMITTEES’ REPRESENTATIVES REPORTS
(a) Listed Buildings Working Group
It was noted that a copy of the booklet is in the Poppleton Library. Councillor Garland suggested that the two old but semi-derelict buildings in Blairgowrie should be included as they are part of the village heritage.
* Councillor Garland retired from the meeting at this point in the agenda.
(b) Model Farm easement project
Councillor Youngman reported that he and Councillor Hook had been focusing on the issues surrounding the granting of easements and would be preparing a paper to be considered at the next meeting. (Action Councillors Hook & Youngman)
(c) One Parish Council for Poppleton Working Party
It was reported that another meeting with the Nether Poppleton Councillors is being arranged.
(d) Poppleton Community Trust
Councillor Youngman reported on the Trust meeting held on 20 October.
(e) Village Show
It was reported that the Village Show committee will meet in January.
(f) YLCA York Branch
Councillor Robson reported on the branch meeting held on 13 October.
(g) Youth Club
A committee meeting has been arranged for 29 November.
(h) Any other meeting
22.180 – TO RECEIVE A REPORT ON VILLAGE POLICIN38
Prior to the meeting the Clerk had forwarded the incidents reported to the police for September and October 2022. The reports were noted.
22.181 – TO RECEIVE THE CLERK’S REPORT ON PROGRESS ON THE FOLLOWING:
(a) Arranging a site visit to Pavers (Min. 22.151d)
In view of the City Council’s decision to refuse Pavers’ recent planning application it was agreed that it was not necessary to visit the site.
(b) Setting up a formal approval process for use of the Green (Min. 22.153c)
The Clerk explained that he had not yet put the agreed form on the website as he was waiting for the site to be upgraded. (Action Clerk)
(c) Old Forge Surgery complaints (Min. 22.158b)
It was reported that the Clerk, in conjunction with the Chairman, had invited Prof. Mike Holmes, Chief Executive Medical Officer and Partner of the Haxby Group Practice, to attend the Parish Council meeting on 9 January 2023 and that Prof. Holmes has agreed to attend.
The Councillors were of the opinion that the Parish Council meeting could be well attended and agreed that a 6.00pm start with Prof. Holmes speaking first would be preferable to the usual 7.00pm start. The Clerk is to ask Prof. Holmes if he will be able to attend at 6pm. (Action Clerk)
(d) Tidying up the area by the Upper Poppleton sign on Station Road (Min. 22.158c)
Councillor Johnson reported that he had cleared the vegetation on the corner and that there was little soil to be found. He said the maintenance of the area was being included in the revised grass cutting specification he was drawing up.
22.182 – TO NOTE CORRESPONDENCE RECEIVED
22.182.1 – It was noted that the correspondence received since the October Parish Council meeting, as listed below, had been circulated to the Councillors.
(a) Explore York Libraries & Archives – Annual Review 2021-22
(b) Haxby Group – Notice of December Zoom meeting
(c) Julian Sturdy MP – October Parliamentary Update
(d) North Yorkshire Community Messaging – ‘Stand up against street harassment’ bystander webinar
(e) Open Spaces Society – November update
(f) YLCA – Information requests and Vacancies Bulletin and our new Training Bulletin
(g) YLCA – Law & Governance – November 2022
(h) YLCA – Meeting 13 October notes
(i) YLCA – NALC Chief Executive’s Bulletins
(j) YLCA – New Officer/Member Protocol
(k) YLCA – Re-arranged Zoom meeting with Police Commissioner
(l) YLCA – Remote meeting with Police & Crime Commissioner – cancelled
(m) YLCA – Training programme January-March 2023
(n) YLCA – White Rose updates
(o) York Bus Forum – Various documents
22.182.2 – The Clerk referred to the following items of correspondence received since the October meeting: –
(a) CYC – Double taxation claim form for 2022-23 which the Clerk had completed and returned
(b) CYC – Permission granted to close the Green on Remembrance Sunday
(c) Millennium Green Trust – grant application form for 2023-24
(d) Resident asking question about stopping up orders
(e) Resident asking about extending the yellow lines in Station Road
(f) Resident asking about parking in Lime Garth
(g) Resident asking when the A59 Park & Ride would reopen
(h) Vicar of All Saints Church – Out of date Church details on the website
22.183 – TO NOTE FORTHCOMING MEETINGS
Date of Meeting – Meeting – Venue/ Time – Councillors Attending
29 Nov Youth Club Committee 15 Bankside Close/ 7.30pm Langford, Hook
6 Dec Poppleton Community Trust Exec Poppleton Centre/ 8.00pm Youngman
13 Dec YLCA York Branch Liaison Committee West Offices, YO1 6GA Robson
22.184 – TO CONSIDER MINOR MATTERS
22.185 – TO CONSIDER NEW ITEMS FOR THE NEXT AGENDA
(a) Repainting the maypole
(b) A tree survey in 2023
22.186 – TO AGREE THE DATE OF NEXT MEETING
It was agreed that the next meeting be held on Monday 9th January 2023.
There being no other business the Chairman closed the meeting at 9.48pm.
CHAIRMAN …………………………….. DATE……………………….…
James Mackman, Clerk 39 Calder Avenue, Nether Poppleton, York, YO26 6RG
Tel: 01904 399277 – email: & hedges
The Parish Council’s website can be found at https://poppleton-pc.org.uk/