MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE POPPLETON CENTRE, UPPER POPPLETON, AT 7.30 PM ON MONDAY, 15 MAY 2023
PRESENT
Cllr. S P Barry (Chairman), Cllrs. G R M Bates, R A Harper, J A Hook, E M Jones and C J Lamb. Also present were four members of the public and the Clerk, Mr B J W Mackman.
Annual Meeting
23/115 – TO ELECT A CHAIRMAN FOR THE ENSUING YEAR
Cllr. Barry was proposed and elected Chairman for the ensuing year.
23/116 – TO RECEIVE THE CHAIRMAN’S DECLARATION OF OFFICE
Cllr. Barry signed his Declaration of Office.
23/117 – TO CONFIRM THE COUNCILLORS’ DECLARATION OF OFFICE
The Clerk confirmed that all Cllrs. had signed their Declarations of Office.
23/118 – CO-OPTION AND INTRODUCTION OF NEW COUNCILLORS
The Councillors confirmed the co-option of Councillors Barry and Lamb.
23/119 – ANNUAL APPOINTMENTS
OFFICE COUNCILLORS
Vice-Chairman – Bates
Listed Buildings Working Group – Harper, Jones, Lamb
Millennium Green Representative – Jones
Neighbourhood Plan Group – Jones, Bates
One Parish Council for Poppleton Working Party – Barry, Hook, Jones
Poppleton Community Trust Observer – Bates
Poppleton Moat Fields Management Group Representative – Barry
Poppleton Youth Action Group Representative – Bates
Trees Working Group – Harper, Lamb
Wildlife Trust Representative – Jones
Yorkshire Local Councils Associations Representatives (2) – Jones, Harper
The Planning Meeting was held at this point on the agenda.
Main Meeting
23/130 – TO RECEIVE DECLARATIONS OF DISCLOSABLE PECUNIARY INTEREST (NOT PREVIOUSLY DECLARED) ON ANY MATTERS OF BUSINESS
None.
23/131 – PUBLIC PARTICIPATION
• A resident spoke about the damage to the riverbank near Saxe Dane Lodge. Some of the bank has been dug out and some willow trees have been removed.
• Residents spoke about the continuing problem with cars parked at the Millfield Lane end of Ebor Way.
23/132 – TO RECEIVE APOLOGIES FOR ABSENCE GIVEN IN ADVANCE OF THE MEETING
All Cllrs. being present there were no apologies.
23/133 – TO CONSIDER THE APPROVAL OF REASONS GIVEN FOR ABSENCE
No apologies to approve.
23/134 – TO CONFIRM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 17 APRIL 2023
The minutes of the Parish Council meeting held on 17 April 2023, having been circulated prior to the meeting, were approved and signed.
23/135 – TO RECEIVE A REPORT FROM A CITY OF YORK COUNCILLOR
City Cllr. Anne Hook reported that the A19/A1237 roundabout has been resurfaced.
23/136 – TO RECEIVE THE CLERK’S REPORT ON PROGRESS ON THE FOLLOWING: –
(a) Making the Long Ridge Lane/Millfield Lane junction more cycle friendly (Min. 23/074a)
No news on this subject.
(b) Purchasing St Everilda’s wall sign (Min. (23/076)
The chairman confirmed that he had now given the Clerk details of the sign which needs to be bought. (Action Clerk)
(c) Action to be taken to prevent cars being parked at the end of Ebor Way in order to enable safe passage for pedestrians and vehicles (Min. 23/080).
The ongoing problem with the parked cars was again discussed. It was agreed that the Clerk send a letter to the owner of the nursery in Dodsworth Hall regarding staff parking. The suggestion is that staff cars should be parked outside the nursery or in St Everilda`s car park (Action Clerk)
23/137– FINANCE
(a) Financial Report
The Clerk had circulated a detailed report showing the actual income and expenditure for the year for the period to 15 May 2023. The report reflected the receipts and payments below. The bank balances on 15 May were: –
Current Account £100.00
Business Money Manager Account £31,647.05
National Savings Investment Account £15,546.74
(b) To note accounts for payment (net of VAT);
9 BP YLCA Annual subscription £599.00
10 BP Poppleton Under Fives Grant £1,250.00
11 BP Ken Falkingham Moving stones £30.00
12 CHG HSBC Bank charges £8.00
13 DD IONOS Website £14.03
14 BP Poppleton Community Trust Room hire 17 April £28.00
15 BP Sleightholm Landscapes Grass cutting £310.00
16 BP James Mackman Salary – May £587.34
17 BP HMRC Tax on above £146.60
18 BP James Mackman Expenses £24.65
(c) To receive a report on income received
Cartshed tenant First half year’s rent £80.00
City of York Council First half year’s precept £11,000.00
HMRC VAT refund £1,172.57
(d) To consider releasing the £2,000 provided in the 2023-24 budget for the Moat Fields Management Group
This was agreed. (Action Clerk)
(e) To consider releasing the £1,250 provided in the 2023-24 budget for the Millennium Green
This was agreed. (Action Clerk)
(f) To agree to a new three-year deal for the annual insurance
It was agreed to accept the quotation from Zurich Insurance and renew the three-year deal. (Action Clerk)
23/138 – PARISH COUNCIL LAND – TO RECEIVE PROGRESS REPORTS AND MAKE APPROPRIATE DECISIONS ON
(a) Grass cutting.
It was noted that the grass had had its first cut of the season.
(b) The management of Warren Lea including a request for trees overhanging Somercote to be cut back to the boundary
The prospective purchaser of Somercote asked the Parish Council for advice regarding the branches of the parish council-owned tree in Warren Lea growing over the drive and house. It was agreed that the Parish Councill would consider any report on the trees from the house surveyor.
(c) The management of the Common Land including damage to the riverbank next to Saxe Dane Lodge
The Cllrs. considered the problems with the riverbank and resolved that the Clerk send an email to the police contacts supplied by Cllr. Hook regarding the vandalism. The Clerk is to inform the police that the Parish Council owns the riverbank and supports any report of it being damaged in any way.
The Clerk is to request Ken Falkingham to quote for erecting a fence section to prevent access to the riverbank.
It was noted that Ken Falkingham has moved the two stones to stop cars being driven down to the riverbank.
(d) Allerton Drive Garden
No news on this subject.
(e) The Moat Fields
No news on this subject.
(f) The Cartsheds including progress on the trench drain and the cracks in the end wall
The Clerk reported that Drain UK 2000 had been unable to send a camera down the drain and that dye poured into the downspout on the cartshed had not made it to the pond. From this it was deduced that the drainpipe is either blocked or broken. To remedy the situation, it was agreed that a new drainpipe would be laid which will enable water from the cartshed gutter and the trench drain to drain directly into the pond.
It was resolved that Cllr. Jones speak to Matt Sanders regarding (a) stump grinding the remains
Page 4 of 5 NPPC, 15 May 2023
of the willow adjacent to the pond, (b) the construction of a new drain from the cart shed guttering to the pond and (c) a trench drain along the front of the sheds.
(g) The Wildlife Area
No news on this subject.
23/139 – TO CONSIDER COUNCILLOR AND CLERK TRAINING
It was agreed that Cllr. Jones attend a Zoom YLCA course on 24 May entitled “The Government’s Planning Reforms – What Local Councils Need to Know”. (Action Cllr. Jones)
23/140- TO CONSIDER MATTERS RELATING TO HIGHWAYS, FOOTPATHS & LAMPPOSTS
It was reported that the brambles along the footpath between Main Street and Riversvale Drive need to be cut back. Cllr. Hook is to talk to the City Council to ask that the work be carried out. (Action Cllr. Hook)
23/141- TO DISCUSS THE SUBJECT OF ONE PARISH COUNCIL FOR POPPLETON
The Chairman reported that he had received a response from the YLCA. He is going to contact Neil Lawrence, the new Upper Poppleton PC Chairman, regarding the progression of the grouped councils. (Action Cllr. Barry)
23/142 – TO CONSIDER HAVING A MAINTENANCE CONTRACT FOR THE DEFIBRILLATOR
Cllr. Lamb is investigating this subject. (Action Cllr. Lamb)
23/143 – TO RECEIVE REPORTS ON/FROM
(a) King Charles Coronation on 6 May 2023
Cllr. Jones reported that the event had been very successful. She said that she had given out more than 500 song sheets. The band, dance troupe and choir had been very good. The vicar had joined in and crowned the junior king and queen.
Many people had helped set up the event on the Saturday and clear up on the Sunday.
(b) Poppleton Community Trust
Cllr. Bates reported that the Trust AGM will be held on 15th June.
(c) Trees Working Group
No news to report on this subject.
(d) Village policing
Prior to the meeting the Clerk had forwarded the incidents reported to the police for April 2023. The report was noted.
(e) YLCA York Branch
No news to report on this subject.
(f) Youth Club
No news to report on this subject.
(g) Any other meeting
None.
23/144 – TO NOTE CORRESPONDENCE RECEIVED BY THE CLERK
23/144/1 – It was noted that the correspondence received since the April meeting, as listed below, had already been circulated to the Councillors.
(a) A resident – Riverbank problems next to Saxe Dane Lodge
(b) YLCA – NALC Chief Executive’s Bulletins
23/144/2 – The Clerk referred to the following item of correspondence received since the April Parish Council meeting
(a) A query as to who owns the green in Millfield Gardens
(b) St Leonards Hospice – Request to display posters
23/145 – TO NOTE FORTHCOMING MEETINGS
Date of Meeting Meeting Venue/ Time Councillors Attending
24 May YLCA – The Government’s Planning Reforms – What Local Councils Need To Know. Zoom/ 6.30pm Jones
8 Jun YLCA York Branch Dunnington Reading Rooms/ 7.00pm Jones 15 Jun
Poppleton Community Trust AGM Poppleton Centre/ 7.00pm All
23/146 – TO CONSIDER MINOR MATTERS
It was agreed that the Chairman should send a letter to Chris Steward thanking him for four years of dedicated and unswerving service to the Parish Council.
23/147 – TO CONSIDER NEW ITEMS FOR THE NEXT AGENDA
None.
23/148 – TO AGREE THE DATE OF NEXT MEETING AS MONDAY 19 JUNE 2023
It was agreed that the next meeting would be held at 7.30pm in the Poppleton Centre on Monday 19June 2023.
There being no other business the meeting was formally closed at 9.15pm.
Chairman………………….…… Date…………………………..
James Mackman, Clerk 39 Calder Avenue, Nether Poppleton, York, YO26 6RG
Tel: 01904 399277 – email: netherpoppletonclerk@poppleton-pc.org.uk
The Parish Council’s website can be found at https://poppleton-pc.org.uk/
