UPPER POPPLETON PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE POPPLETON CENTRE, MAIN STREET, UPPER POPPLETON AT 7.00 PM ON THURSDAY 18 MAY 2023
PRESENT:
Councillor Neil Lawrence (Chairman)
Councillor Alan Catterick
Councillor Ian Clark
Councillor Bill Hall
Councillor Anne Hook
Councillor David Johnson
Councillor Richard Robson
Councillor Sue Tomlinson
Retired Councillor Stuart Robson
One member of the public
Mr James Mackman (Clerk)
ANNUAL MEETING AGENDA
The retiring Chairman, Stuart Robson, chaired the meeting for the first item on the agenda.
23.078 – TO ELECT A CHAIRMAN
Councillor Lawrence was elected Chairman for the year.
23.079 – TO RECEIVE THE CHAIRMAN’S DECLARATION OF OFFICE
Councillor Lawrence signed his Chairman’s Declaration of Office.
Councillor Catterick thanked Stuart Robson for his many years’ service on the Parish Council and wished him an enjoyable retirement.
23.080 – TO CONFIRM THE COUNCILLORS’ DECLARATION OF OFFICE
The Clerk confirmed that all Councillors present had signed their respective Declaration of Office.
23.081 – INTRODUCTION OF NEW COUNCILLORS
All the Councillors introduced themselves.
23.082 – TO RECEIVE APOLOGIES FOR ABSENCE GIVEN IN ADVANCE OF THE MEETING
Apologies for absence had been received from Councillor Scruton.
23.083 – TO CONSIDER THE APPROVAL OF REASONS GIVEN FOR ABSENCE
Councillor Scruton’s reason for absence was approved.
23.084 – ANNUAL APPOINTMENTS
OFFICE – COUNCILLORS
Vice-Chairman Johnson
Greens Working Group Lawrence, Johnson, Scruton
Planning Group (Decision deferred)
Listed Buildings Working Group Scruton
One Parish Council for Poppleton Working Group Johnson, Lawrence
Poppleton Community Trust Observers Hall
Poppleton Moat Fields Management Group Catterick
Poppleton Village Show Working Group Johnson
Poppleton Youth Action Group Representative Robson
Yorkshire Local Councils Associations Representatives Catterick, Tomlinson
MEETING AGENDA
23.085 – TO RECEIVE DECLARATIONS OF DISCLOSABLE PECUNIARY INTEREST (NOT PREVIOUSLY DECLARED) ON ANY MATTERS OF BUSINESS
None.
23.086 – TO APPROVE THE MINUTES OF THE MEETING HELD ON 3 APRIL 2023
The minutes of the meeting held on 3 April, having been circulated and read, were accepted and signed.
23.087 – PUBLIC PARTICIPATION
None.
23.088 – TO RECEIVE THE CITY OF YORK COUNCILLOR’S REPORT – FOR INFORMATION ONLY
City Councillor Anne Hook reported that the City Council is looking to introduce a 40mph limit in Hodgson Lane between the Red Lion and the 30mph sign and in Black Dyke Lane. This should be done when the 40mph limit is extended on the A59 from Northfield Lane to the Red Lion.
23.089 – PLANNING APPLICATIONS
(a) The Councillors considered the planning applications received since the April Parish Council meeting as listed below: –
Details of Planning Applications – Comments
Ref: 23/00537/ABC3 – Change of use of agricultural building to 1no. dwellinghouse under Class Q Part 3 Schedule 2 of Article 3 of The Town and Country Planning (General Permitted Development) Order 2015 at Agricultural Building east of Mullingar Farm and north of Low Moor Lane, Hessay.
The Parish Council objects to the application on the following grounds: –
Inappropriate development in the Green Belt
Need has not been proved.
The bats have not been considered.
We are concerned that it would set a local precedent.
We are not aware that an agricultural use has been sought elsewhere within the community.
Ref: 23/00569/FUL – Single-storey rear extension following demolition of existing conservatory at 15 Beech Way, YO26 6JD
No objections
Ref: 23/00626/FULM – Installation of a solar farm and associated infrastructure, including control station, DNO substation, access tracks,
As no part of the proposed solar farm is in Upper Poppleton Parish it was resolved not to comment on this application.
inverters and other auxiliary infrastructure at Agricultural Land to the north and south of Low Moor Lane Hessay.
Ref: 23/00632/FUL – Conversion of garage to utility/store room with single-storey extension to front at 36 Pear Tree Avenue, YO26 6HH
No objections
Ref: 23/00640/FUL – Change of use from residential annexe to self-contained holiday let and single storey rear extension at Model Farm Stable, The Green, YO26 6DP.
The Parish Council has no objections but looks to the City Council to check the restrictions and conditions relating to previous planning applications with respect to permitted development.
Ref: 23/00641/LBC – Internal and external alterations including change of use from residential annexe to self-contained holiday let and single storey rear extension at Model Farm Stable, The Green, YO26 6DP.
The Parish Council has no objections but looks to the City Council to check the restrictions and conditions relating to previous planning applications with respect to permitted development.
Ref: 23/00651/FUL – Dormer and 2no. rooflights to rear at Westgarth Hodgson Lane, YO26 6DY.
No objections
Ref: 23/00663/TPO – Lateral crown reduction by 20% to 3no. Beech trees protected by Tree Preservation Order no. 2/1991 at Scagglethorpe House Westfield Lane, YO26 6EB.
No objections
Ref: 23/00694/TCA – Fell 1no. Spruce tree in a Conservation Area at Greenthwaite Main Street, YO26 6DL
It was noted that this planning application had already been approved by the City Council so no decision was made.
Ref: 23/00727/FUL – Single-storey rear extension following demolition of existing conservatory at Sunalta, Main Street, YO26 6DL.
No objections
Ref: 23/00742/FUL – One and two-storey side extension, external alterations to existing building and creation of additional car and cycle parking provision at Poppleton Community Centre, Main Street, YO26 6JT
We support the application.
Ref: 23/00754/FUL – Removal of 2no. chimney stacks, porch to side elevation comprising new entrance door, 1no. roof light to existing ground floor projection, replacement windows, and alterations to driveway material at 2 Station Road, YO26 6PY.
No objections
Ref: 23/00825/TCA – Fell 1no. Willow; Reduce height of 1no. Holly by 1.5-3m and spread by 1m; Reduce height of 1no. Silver Birch – Tree Works in a Conservation Area at 44 Long Ridge Lane, YO26 6HA
No objections to work on the holly and silver birch but ask that if the City Council’s arboriculturalist approves the felling of the willow it will be replaced.
Ref: 23/00875/TPO – Fell 1no. Sycamore protected by Tree Preservation Order no. CYC448 at site of Blairgowrie, Main Street.
No objections but ask that the City Council’s arboriculturalist approves the felling of the sycamore it will be replaced.
(b) To note Local Authority Planning Decisions
It was noted that the Local Planning Authority had approved the following applications: –
• Ref: 22/02195/FUL – Erection of 2no. detached dwellings and garages with associated driveways, parking and infrastructure at Former Parkside Cottage Millfield Lane.
• Ref: 22/02632/FUL – Single-storey rear extension following demolition of existing conservatory, and hip to gable roof enlargement with dormer to rear and 1no. rooflight to front at 78 Station Road, YO26 6QA.
• Ref: 23/00237/FUL – Single-storey side, rear and front extensions at 5 Fairway Drive, YO26 6HE.
• Ref: 23/00272/FUL – Single-storey side and rear extensions, and dormer to rear at 5 Ebor Way, YO26 6HJ.
• Ref: 23/00412/TPO – Fell 1no. Horse Chestnut tree protected by Tree Preservation Order no. 1/1970 at 13 Bankside Close, YO26 6LH.
• Ref: 23/00694/TCA – Fell 1no. Spruce tree in a Conservation Area at Greenthwaite Main Street, YO26 6DL.
23.090 – FINANCE
(a) To receive a financial statement
The Clerk had emailed Councillors a detailed report showing the actual income and expenditure for the year for the period to 18 May 2023. The report reflected the receipts and payments below.
The bank balances on 18 May were: –
Current Account £100.00
Business Money Manager Account £58,089.13
(b) To note accounts for payment (net of VAT);
1 CHG HSBC Bank charges – Feb/Mar £8.00
2 BP Glasdon UK Ltd Bollard £183.85
3 BP Ken Falkingham Bollard restoration £130.00
4 BP Poppleton Under Fives Grant £1,000.00
5 BP James Mackman Salary – April £587.14
6 BP HMRC Income Tax – April £146.80
7 DD EDF Energy Guild hut electricity Feb/Mar £9.57
8 BP Ken Falkingham Repairing the Anderson seat in Station Road £50.00
9 BP YLCA Alan course £25.00
10 BP Peter Turpin Associates Coronation event song sheets £173.00
11 CHG HSBC Bank charges – Mar/Apr £12.00
12 DD Information Commissioner Annual fee £35.00
13 BP Remarkable Events Sound equipment hire £200.00
14 BP V M Music Services Music for Coronation event £1,000.00
15 BP Stuart Robson Coronation event expenses £132.23
16 BP Ken Falkingham Repairing the Vanstone seat outside the Chapel £40.00
17 BP Ken Falkingham Moving chairs for Coronation event £40.00
18 BP Sleightholm Landscape Grass cutting per contract £1,125.00
19 BP James Mackman Salary – May £597.34
20 BP HMRC Income Tax – May £146.60
21 BP James Mackman Expenses including printer toner £290.92
22 BP Poppleton Community Trust Room hire 3 April £28.00
(c) To receive a report on income received
City of York Council First half year’s precept £17,500.00
HMRC VAT refund £387.43
Allotment tenants Annual rents £310.22
(d) To agree the Annual Governance Statement on the Annual Return
The Councillors, having previously been given a copy of the Annual Governance Statement of the Annual Return, agreed that all the questions could be answered with a “yes”. The Chairman and Clerk signed the form.
(e) To agree the Statement of Accounts on the Annual Return
Prior to the meeting the Clerk had given all Councillors a copy of the Annual Return and the paperwork supporting the entries. The Councillors agreed to accept the Annual Return and the Chairman and the Clerk signed the form.
(f) To agree signatories on the bank mandate
Three of the four signatories to the Parish Council’s bank account have now retired as Parish Councillors. It was agreed that Councillors Lawrence, Clark, Johnson and Robson be the signatories. It was also agreed that the Clerk would be a signatory to allow him to continue having access to the Parish Council’s bank account. (Action Clerk)
(g) To agree to subscribe to the YLCA for 2023-24 – £596.00.
This was agreed. (Action Clerk)
(h) To agree to release the £1,000 provided in the 2023-24 budget for the Moat Fields Management Group
This was agreed. (Action Clerk)
(i) To consider releasing the £500.00 provided in the 2023-24 budget for the Millennium Green
This was agreed. (Action Clerk)
(j) To agree to a new three-year deal for the Parish Council’s insurance
It was resolved that the quotation from Zurich be accepted. (Action Clerk)
23.091 – TO CONSIDER MATTERS RELATING TO THE VILLAGE GREENS, ALLOTMENTS AND GUILD HUT
(a) Trees including considering quotations for the work identified in the last tree survey
The Councillors considered the three quotations received for the work to the trees. It was resolved that the quotation from Yorkshire Tree Surgeons Ltd be accepted. (Action Clerk)
(b) Events
None
(c) Maintenance including a report of the result of the consultation regarding the proposed pond on Chantry Green
It was noted that of the 308 people who returned the questionnaire about the proposed pond in Chantry Green that 137 (46%) supported the proposition and 171 (54%) were against it. It was resolved that no action would be taken on the subject. It was noted that 42 people who had supported the pond had volunteered to take care of it.
(d) Allotments
The Clerk reported having received all the rents for the allotments.
One of the tenants had asked to put a greenhouse on his allotment. There already being two greenhouses on the allotments, the Clerk had agreed, and the Councillors supported the Clerk’s decision.
(e) Guild Hut
No news on this subject.
23.092 – TO CONSIDER MATTERS RELATING TO HIGHWAYS, FOOTPATHS, LAMPPOSTS & SIGNS
(a) To receive an update on the possibility of converting the old coal yard at the station into a car park
No further news on this subject.
(b) To consider reports on vandalism
None.
(c) To receive other reports
None.
23.093 – TO CONSIDER COUNCILLOR & CLERK TRAINING
It was agreed that the four new Councillors attend the Zoom “A Basic Understanding of the Planning System” on 5 September. (Action Councillor Tomlinson)
23.094 – TO RECEIVE COMMITTEES’ REPRESENTATIVES REPORTS
(a) King Charles III Coronation on 6 May 2023
Stuart Robson reported that the event had been very successful. It had been attended by more than 400 people. The band had been brilliant, the dance troupe exceptional and the choir good. The vicar had joined in and crowned the junior king and queen.
Many people had helped set up the event on the Saturday and clear up on the Sunday. He said that the cost of the event had come at £400 under budget.
(b) Listed Buildings Working Group
No report.
(c) Poppleton Community Trust
No report.
(d) Village Show
No report.
(e) YLCA York Branch
No report.
(f) Youth Club
Councillor Hook reported that the Youth Club is looking for volunteers.
(g) Any other meeting
None.
23.095 – TO RECEIVE A REPORT ON VILLAGE POLICING
Prior to the meeting the Clerk had forwarded the incidents reported to the police for March and April. The reports were noted.
23.096 – TO RECEIVE THE CLERK’S REPORT ON PROGRESS ON THE FOLLOWING:
(a) Repairs to the railings opposite the tennis courts in Main Street (Min. 23.079a
No news on this subject. (Action Clerk)
(b) Replacing the bollard in front of the Co-op (Min. 23.079b)
It was noted that the bollard has been replaced.
(c) Replacing the bollard in front of the White Horse Inn (Min. 23.079c)
It was noted that the new bollard had been bought and installed.
23.097 – TO NOTE CORRESPONDENCE RECEIVED
23.097.01 – The Clerk referred to the following items of correspondence received since the April Parish Council meeting
(a) WI – Request to plant a tree
(b) Information Commissioner’s Office – Confirmation of annual renewal
(c) Resident re hedges overgrowing footpath. The Clerk had referred the resident to the City Council’s faults reporting website
23.097.02 – It was noted that the correspondence received since the April Parish Council meeting, as listed below, had been circulated to the Councillors.
(a) CYC – Proposed 40mph speed limit extension on the A59
(b) North Yorkshire Community Messaging – Our News – April 2023
(c) YLCA – NALC Chief Executive’s Bulletins
(d) YLCA – White Rose updates
23.098 – TO NOTE FORTHCOMING MEETINGS
Date of Meeting – Meeting – Venue/ Time – Councillors Attending
8 Jun YLCA York Branch Dunnington Reading Rooms/ 7.00pm Catterick, Tomlinson
15 Jun Poppleton Community Trust AGM Poppleton Centre/ 7.00pm All
24 Jul Village Show committee Poppleton Centre/ 7.00pm Johnson
23.099 – TO CONSIDER MINOR MATTERS
None.
23.100 – TO CONSIDER NEW ITEMS FOR THE NEXT AGENDA
(a) A request for an easement for vehicular access to Lyndhurst.
(b) One Parish Council for Poppleton
(c) A tree policy for the Greens
23.101 – TO AGREE THE DATE OF NEXT MEETING
It was agreed that the next meeting be held on Monday 12th June 2023.
There being no other business the Chairman closed the meeting at 9.30pm.
CHAIRMAN …………………………….. DATE……………………….…
James Mackman, Clerk 39 Calder Avenue, Nether Poppleton, York, YO26 6RG
Tel: 01904 399277 – email: upperpoppletonclerk@poppleton-pc.org.uk
The Parish Council’s website can be found at https://poppleton-pc.org.uk/
