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Minutes 18 September 2023 Meeting

Nether Poppleton Parish Council Minutes Uploaded on November 7, 2023

NETHER POPPLETON PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE POPPLETON CENTRE, UPPER POPPLETON, AT 7.15 PM ON MONDAY, 18 SEPTEMBER 2023

PRESENT
Cllr. S P Barry (Chairman), Cllrs. G R M Bates, R A Harper, J A Hook, E M Jones and C J Lamb. Also present was the Clerk, Mr B J W Mackman.

23/246 – TO RECEIVE DECLARATIONS OF DISCLOSABLE PECUNIARY INTEREST (NOT PREVIOUSLY DECLARED) ON ANY MATTERS OF BUSINESS
None.

23/247 – PUBLIC PARTICIPATION
None.

23/248 – TO RECEIVE APOLOGIES FOR ABSENCE GIVEN IN ADVANCE OF THE MEETING
All Cllrs. being present there were no apologies.

23/249 – TO CONSIDER THE APPROVAL OF REASONS GIVEN FOR ABSENCE

All Cllrs. being present there were no apologies so there were no reasons for absence to consider.

23/250 – TO CONFIRM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 21 AUGUST 2023
The minutes of the Parish Council meeting held on 21 August 2023, having been circulated prior to the meeting, were approved and signed.

23/251 – TO RECEIVE A REPORT FROM A CITY OF YORK COUNCILLOR
City Cllr. Anne Hook reported: –
Reductions to the speed limit to 40mph on the A59 to beyond the Red Lion, and Hodgson Lane and Black Dike Lane from the A59 to the 30mph limit have been approved at the last decision meeting of the Executive for Economy, Place and Transport.
Yellow lines on Ebor Way near the junction of Millfield Lane will now go to consultation and the zigzags in front of the school are going to become compulsory instead of advisory.
The request for a reduction to the speed limit on Northfield Lane has been refused, so press articles are being written. I have been investigating improving the signage to prevent vehicles overshooting Northminster Business Park. The sign cannot be seen until just 30 from the entrance, so given stopping speeds, it is little wonder that vehicles often overshoot, putting walkers and cyclists in danger by day and waking nearby residents by night. Apparently there used to be larger signs, paid for by Northminster and installed by CYC, but then CYC removed them. Northminster were not happy about this either.
Generally, you will have heard press reports about a predicted overspend of millions which has resulted in cuts to some important items of expenditure. There is always a significant predicted overspend at this time of year but it always seems to right itself – e.g. delays in recruitment, not having resources to carry out forecast spend. We therefore believe the cuts are premature and harmful and are fighting them.

23/252 – TO RECEIVE THE CLERK’S REPORT ON PROGRESS ON THE FOLLOWING: –
(a) Making the Long Ridge Lane/Millfield Lane junction more cycle friendly (Min. 23/222a)
No news on this subject.
(b) Pruning back the branches of trees overhanging Somercote (Min. 23/222b)
It was noted that the branches are to be cut back on 25 September.
(c) Felling a dead sycamore by Riverside Walk (Min. 23/224bi)
It was noted that the sycamore has been felled.
(d) Removing ivy from the end wall of the cartshed (Min. 23/224f(iii))
Cllr. Jones reported that the ivy had been severed at the base. It was agreed that it would be easier to remove the ivy from the wall when it was completely dead.
(e) Lining the underside of the roof in two of the cartshed bays (Min. 23/224f(iv))
It was noted that the work has been completed.
(f) Removing the tall bush in the planter at the corner of Ebor Way and Allerton Drive (Min. 23/226b)
It was noted that the bush had been removed.

23/253– FINANCE
(a) Financial Report
The Clerk had circulated a detailed report showing the actual income and expenditure for the year for the period to 18 September 2023. The report reflected the receipts and payments below. The bank balances on 18 September were: –
Current Account £100.00
Business Money Manager Account £10,760.56
National Savings Investment Account £15,546.74

(b) To note accounts for payment (net of VAT);
53 CHG HSBC Bank charges £8.00
54 BP Ken Falkingham Repairs to cartshed roof lining £345.00
55 BP Poppleton Community Trust Room hire – 18 August £28.00
56 BP City of York Council Section 171 licence £340.00
57 DD IONOS Website £14.03
58 BP James Mackman Salary – September £586.94
59 BP HMRC Tax on above £147.00
60 BP James Mackman Expenses £15.00
61 BP Yorkshire Tree Surgeons Warren Lea sycamore removal £1,140.00

(c) To receive a report on income received
HSBC Bank interest £78.28

(d) To consider releasing the £2,000 provided in the 2023-24 budget for Poppleton Youth Club
This was agreed.

23/254 – PARISH COUNCIL LAND – TO RECEIVE PROGRESS REPORTS AND MAKE APPROPRIATE DECISIONS ON
(a) Grass cutting.
No news on this subject.
(b) The management of Warren Lea
It was agreed that the Clerk ask Ken Falkingham if he would spread the chippings from the felled sycamore along the path through Warren Lea. (Action Clerk)
(c) The management of the Common Land including
i. Progressing the rectification of the damage to the riverbank next to Saxe Dane Lodge
The Clerk reported that the owner of Saxe Dane Lodge had agreed to the Parish Council’s proposal to plant willows in the riverbank. Permission from the Environment Agency must now be given for the work to be done. The Clerk is writing to the EA to ask for said permission. (Action Clerk)
ii. To consider quotations for conducting the five-year tree survey
Two quotations for the work were considered. The Cllrs. resolved to accept that from Tree Care Consultancy. (Action Clerk)
iii. To agree pollarding two of the riverbank willows to allow a view of the Ouse upstream
Two quotations for the work were considered. It was resolved that the Ryland Horticulture quotation be accepted. (Action Clerk)
(d) Allerton Drive garden
It was agreed to accept a quotation for clearing out the weeds and sycamores from the bottom of the hedge. (Action Clerk)
(e) The Moat Fields
The Moat Fields Management Group had asked the Parish Council if it would support the installation of a ramp to the existing access between the Moat Fields and the Millennium Green. It was agreed to support the scheme but to make sure that handrails would be installed at each side of the ramp. The cost is to be borne by the Moat Fields Management Group. (Action Clerk)
(f) The Cartsheds including –
i. Progress on the application for a Street Works Section 171 Licence for laying asphalt in front of the cartsheds
It was reported that the City Council has granted a Section 171 licence and that the work is to be carried out on the 6th and 7th of October.
ii. To consider repairing the underlining of the roof in the right-hand cartshed bay
It was agreed not to have the underlining repaired for the time being but to continue to monitor the situation.
(g) The Wildlife Area
No news on this subject.

23/255 – TO CONSIDER COUNCILLOR AND CLERK TRAINING
Details of YLCA courses are circulated to Councillors on a regular basis. It was agreed that none of the forthcoming courses were required.

23/256- TO CONSIDER MATTERS RELATING TO HIGHWAYS, FOOTPATHS & LAMPPOSTS
(a) Painting yellow lines at the Millfield Lane end of Ebor Way.
It was reported that the City Council is launching a consultation on the introduction of yellow lines at this site.
(b) The future of the seat/planter at the corner of Allerton Drive/Ebor Way
It was reported that the planter is in urgent need of repair. It was agreed that the planter should be removed and the Clerk is to arrange this. (Action Clerk)

23/257 – TO DISCUSS THE NEXT STEPS IN CREATING ONE PARISH COUNCIL FOR POPPLETON INCLUDING APPROVING THE COST OF A ONE-PAGE ARTICLE IN THE DECEMBER CENTREPIECE MAGAZINE
Cllr. Barry gave an update on the discussions with Upper Poppleton Parish Councillors. It was agreed to purchase one page in the December issue of Centrepiece so that an article written by Cllr. Barry will give full details of the proposed grouping of the two parish councils. (Action Cllr. Barry)

23/258 – TO CONSIDER HAVING A MAINTENANCE CONTRACT FOR THE DEFIBRILLATOR
It was agreed that the Clerk should process the registering the defibrillator on the National Defibrillator Network and investigating the subject of a maintenance contract. (Action Clerk)

23/259– TO RECEIVE REPORTS ON/FROM
(a) Poppleton Community Trust
No news to report on this subject.
(b) Trees Working Group
No news to report on this subject.
(c) Village policing
Prior to the meeting the Clerk had forwarded the incidents reported to the police for August 2023. The report was noted.
(d) YLCA York Branch
No news to report on this subject.
(e) Youth Club
Councillor Hook reported that the Youth Club has appointed a secretary.
(f) Any other meeting
Cllrs. Jones and Hook reported on their attendance at the Our Haxby Community meeting on 12 September.

23/260 – TO NOTE CORRESPONDENCE RECEIVED BY THE CLERK
It was noted that the correspondence received since the August meeting, as listed below, had already been circulated to the Councillors.
(a) CYC – A1237 carriageway maintenance
(b) CYC – Digital Digest (Newsletter) – Summer 2023
(c) Friends of the Earth – An Audience with the Exec Members for the Environment and Climate Emergency
(d) North Yorkshire Police, Fire and Crime Commissioner – News

(e) Open Spaces Society – August 2023 ezine
(f) Sleightholm Landscapes – Quote for Allerton Drive hedge
(g) YLCA – D Day 80- 6 June 2024 guide
(h) YLCA – Law & Governance Bulletin – August 2023
(i) YLCA – NALC Chief Executive’s Bulletins
(j) YLCA – Training programme – October – December
(k) YLCA – White Rose Bulletins and Training Bulletins

23/261 – TO NOTE FORTHCOMING MEETINGS
None.
Date of Meeting Meeting Venue/ Time Councillors Attending
26 Sep Poppleton Youth Action Group AGM Methodist Church Hall/ 8.00pm All
12 Oct YLCA York Branch Ship Inn, Acaster Malbis/ 7.00pm Jones, Harper

23/262 – TO CONSIDER MINOR MATTERS
None.

23/263 – TO CONSIDER NEW ITEMS FOR THE NEXT AGENDA
None.

23/264 – TO AGREE THE DATE OF NEXT MEETING AS MONDAY 16 OCTOBER 2023
It was agreed that the next meeting would be held at 7.30pm in the Poppleton Centre on Monday 16 October 2023.

There being no other business the meeting was formally closed at 8.34pm.

Chairman………………….…… Date…………………………..

James Mackman, Clerk 39 Calder Avenue, Nether Poppleton, York, YO26 6RG
Tel: 01904 399277 – email: netherpoppletonclerk@poppleton-pc.org.uk
The Parish Council’s website can be found at https://poppleton-pc.org.uk/