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Minutes 20 May 2024 – Draft

Nether Poppleton Parish Council Minutes Uploaded on June 12, 2024

NETHER POPPLETON PARISH COUNCIL
DRAFT MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE POPPLETON CENTRE, UPPER POPPLETON, AT 7.45 PM ON MONDAY, 20 MAY 2024

PRESENT
Cllr. S P Barry (Chairman), Cllrs. G R M Bates, R A Harper, J A Hook and E M Jones. Also present were City Councillor Emilie Knight and the Clerk, Mr B J W Mackman.

ANNUAL MEETING AGENDA
24/124 – TO ELECT A CHAIRMAN FOR THE ENSUING YEAR
Cllr. Barry was proposed and elected Chairman for the ensuing year.

23/125 – TO RECEIVE THE CHAIRMAN’S DECLARATION OF OFFICE
Cllr. Barry signed his Declaration of Office.

24/126 – CO-OPTION AND INTRODUCTION OF NEW COUNCILLOR
It was agreed that the vacancy should advertised on the website and notice boards. (Action Clerk)

23/127 – ANNUAL APPOINTMENTS
OFFICE – COUNCILLORS
Vice-Chairman Bates
Listed Buildings Working Group – Harper, Jones, Lamb
Millennium Green Representative – Jones
Neighbourhood Plan Group – Jones, Bates
One Parish Council for Poppleton Working Party – Barry, Hook, Jones
Poppleton Children’s Sports Day – No appointment
Poppleton Community Trust Observer – Bates
Poppleton Moat Fields Management Group Representative – Barry
Poppleton Youth Action Group Representative – Bates
Trees Working Group – Harper, Lamb
Wildlife Trust Representative – Jones
Yorkshire Local Councils Associations Representatives (2) – Jones, Harper

AGENDA
24/128 – TO RECEIVE DECLARATIONS OF DISCLOSABLE PECUNIARY INTEREST (NOT PREVIOUSLY DECLARED) ON ANY MATTERS OF BUSINESS
None.

24/129 – PUBLIC PARTICIPATION
None.

24/130 – TO RECEIVE APOLOGIES FOR ABSENCE GIVEN IN ADVANCE OF THE MEETING
Apologies for absence had been received from Cllr. C J Lamb.

24/131 – TO CONSIDER THE APPROVAL OF REASONS GIVEN FOR ABSENCE
Cllr. Lamb’s reason for absence was approved.

24/132 – TO CONFIRM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 15 APRIL 2024
The minutes of the Parish Council meeting held on 15 April 2024, having been circulated prior to the meeting, were approved and signed.

24/133 – TO RECEIVE A REPORT FROM A CITY OF YORK COUNCILLOR
City Councillor Emile Knight said that the City has not yet made a decision when the green waste bin charge will commence.
City Councillor Anne Hook said that the Allerton Drive signs had still not been replaced.

24/134 – TO RECEIVE THE CLERK’S REPORT ON PROGRESS ON THE FOLLOWING: –
(a) The rectification of the damage to the riverbank next to Saxe Dane Lodge (Min. 24/102b) – (January 2024)
The Clerk reported that he had spoken to the contractor and that it was expected that the willows would be planted in June.

(b) Removing the mud from the footpath between Main Street and Riversvale Drive (Min. 24/102c) – (February 2024)
It was noted that the mud is still there. The Clerk is to remind the City Council in the anticipation that the appropriate repairs will be made. (Action Clerk)

24/135– FINANCE
(a) Financial Report
The Clerk had circulated a detailed report showing the actual income and expenditure for the year for the period to 20 May 2024. The report reflected the receipts and payments below. The bank balances on 20 May were: –
Current Account £100.00
Business Money Manager Account £20,777.99
National Savings Investment Account £15,667.03

(b) To note accounts for payment (net of VAT);
5 BP YLCA Annual subscription £631.00
6 BP Poppleton Under Fives Grant £1,250.00
7 BP Thorpe Trees Moat Fields contra £280.00
8 DD IONOS Website hosting – Apr/May £17.03
9 CHG HSBC Bank charges Mar/Apr £8.00
10 BP Poppleton Community Trust Room hire – 18 March £28.00
11 BP James Mackman Salary – May £627.66
12 BP HMRC Tax and Employer’s NI – May £160.68
13 BP James Mackman Expenses £6.33
14 BP Zurich Municipal Annual insurance premium £752.47

(c) To receive a report on income received
HMRC VAT refund £125.28
City of York Council First half-year’s precept £13,500.00
Cartshed tenant First half year’s rents £180.00
Moat Fields Management Group Contra £280.00

(d) To renew the Parish Council’s insurance with Zurich (year two of a three-year deal)
This was agreed. (Action Clerk)

(e) To agree to release the £1,250.00 provided in the 2024-25 budget for the Millennium Green Trust
This was agreed. (Action Clerk)

24/136 – PARISH COUNCIL LAND – TO RECEIVE PROGRESS REPORTS AND MAKE APPROPRIATE DECISIONS ON
(a) Grass cutting.
No report.

(b) The management of Warren
No report

(c) The management of the Common Land including the extension of the railing at the entrance to Riverside Gardens
The Councillors agreed to accept Nick Reynolds quotation for extending the railing. (Action Clerk)

(d) Allerton Drive garden
No news to report.

(e) The Moat Fields
No news on this subject.

(f) The Cartsheds including action to be taken on the cracks in the end wall
The Clerk had sent Councillors photographs of the two gizmos on the wall taken over a two-and-a-half-year period. It was agreed to allow time to be taken for the soil to dry out before asking Mason Clark Associates for advice.

(g) The Wildlife Area including the recent flooding
i. Cllr. Jones reported that the Millennium Green volunteers had agreed to look after the wildlife area but needed assurance that the Parish Council’s insurance covers volunteers. The Clerk is to let the volunteers have a copy of the insurance details and a risk assessment that he has written. (Action Clerk)

ii. The fact that the recent pond flooding had led to the floor of the Tithe Barn being flooded was discussed. It was agreed that one of the causes of the flooding was the water draining directly from the Tithe Barn. It was agreed that the Tithe Barn Trustees be directed to find an alternative way of dealing with the drainage from the Tithe Barn. (Action Clerk)

24/137 – TO CONSIDER COUNCILLOR AND CLERK TRAINING
Details of YLCA courses are circulated to Councillors on a regular basis. It was agreed that none of the forthcoming courses were required.

24/138- TO CONSIDER MATTERS RELATING TO HIGHWAYS, FOOTPATHS & LAMPPOSTS
(a) It was noted that the City Council will soon be making a decision about the installation of yellow lines in Ebor Way at the junction with Millfield Lane.

(b) It was reported that the sign by the Saxe Dane Lodge fence which shows the direction of the bridle path to Moor Monkton is lying down. The Clerk will report this to the City Council. (Action Clerk)

24/139 – TO DISCUSS THE PROGRESS IN CREATING ONE PARISH COUNCIL FOR POPPLETON
No news to report on this subject.

24/140– TO RECEIVE REPORTS ON/FROM
(a) Poppleton Community Trust
No report.

(b) Trees Working Group
No report.

(c) Village policing
Prior to the meeting the Clerk had forwarded the incidents reported to the police for March and April. The reports were noted.

(d) YLCA York Branch
No report.

(e) Youth Club
Cllr. Hook reported that the Youth Club is having a stall at the Children’s Sports Day in an endeavour to attract new members

(f) Any other meeting
None.

24/141– TO NOTE CORRESPONDENCE RECEIVED BY THE CLERK
24/141/1 – It was noted that the correspondence received since the April meeting, as listed below, had already been circulated to the Councillors.
(a) Ampyrsolareurope.com – Thanks for response to 24/02254/FULM
(b) CYC – Taxi licensing questionnaire
(c) North Yorkshire Police, Fire and Crime Commissioner – Change of name
(d) North Yorkshire Police, Fire and Crime Commissioner – Your Police Service, Your Say – Zoom meeting 17 May
(e) Open Spaces Society – eZine – April 2024
(f) Request for bench by the War Memorial
(g) YLCA – Information Bulletin & Training 15 May
(h) YLCA – NALC Chief Executive’s Bulletins
(i) YLCA – Note of Chair’s discussion Forum – 23 May
(j) YLCA – Notice of new website from 13 May
(k) YLCA – White Rose Bulletins

24/141/2 – The Clerk referred to the following items of correspondence received since the April Parish Council meeting
(a) Resident – Willow planting update request
(b) Yorkshire Prestige Awards 2024/25 – Notice of competition

24/142 – TO NOTE FORTHCOMING MEETINGS
Date of Meeting – Meeting – Venue/ Time – Councillors Attending
10 Jun YLCA York Branch AGM Dunnington Reading Rooms/ 7.00pm Jones, Harper

24/143 – TO CONSIDER MINOR MATTERS
The Clerk read an email from a resident who is complaining that the City Council’s bushes are growing over their drive. Cllr. Hook agreed to follow this up with the City Council. (Action Cllr. Hook)

24/144 – TO CONSIDER NEW ITEMS FOR THE NEXT AGENDA
A request for a seat by the War Memorial facing the River Ouse.

24/145 – TO AGREE THE DATE OF NEXT MEETING
It was agreed that the next meeting would be held at 7.15pm in the Poppleton Centre on Monday 17 June 2024.

There being no other business the meeting was formally closed at 9.00pm.

Chairman………………….…… Date…………………………..

James Mackman, Clerk 39 Calder Avenue, Nether Poppleton, York, YO26 6RG
Tel: 01904 399277 – email: netherpoppletonclerk@poppleton-pc.org.uk

The Parish Council’s website can be found at https://poppleton-pc.org.uk/